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Activities Assistant Job Description

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Activities Assistant Job Description

Activities Assistants plan and facilitate social and recreational events and may work in a variety of environments, ranging from summer camps to nursing or retirement homes. These professional event planners may also be known as Activities Aides.

We are recruiting for positive, outgoing Activities Assistant to schedule and coordinate events. As Activities Assistant you will create and handle the logistics for daily, weekly, and monthly events in an effort to engage clients, residents, or patients. We require you to participants to get feedback, manage employees, volunteers and resources, and deliver fun, safe events while on time and under budget. You should be detail-oriented and possess excellent interpersonal and time management skills.

To succeed working as an Activities Assistant, you should strive to stage entertaining, engaging activities that will appeal to the age and physical or emotional condition of the client. You should be observant, driven, creative, and caring.

Activities Assistant Responsibilities

  • More education or experience with nursing, recreational activities, event planning, or related may be preferred.
  • Job training and first-aid and CPR training may be necessary.
  • Ability to pass a background check and drug screening.
  • Physical fitness, ability to walk, dance, stand, lift, or meet other physical demands.
  • Adaptability and strong organisation and time management skills.
  • Excellent resource management, computer, record keeping, interpersonal, decision making, and verbal and written communication skills.
  • Patience and compassion when dealing with others, especially those who are sick, injured, elderly, or from different backgrounds.
  • Flexibility to work when needed, especially evenings, weekends, or early mornings.
  • Willingness to adhere to and enforce all safety policies and procedures.

Activities Assistant Requirements

  • Plan and facilitate daily, weekly, and monthly events to encourage socialisation, relaxation, and recreation.
  • Handle logistics to make the event possible, such as making phone calls, advertising, managing inventory and budgets, training and motivating volunteers or employees, and coordinating transportation.
  • Implement activities that accommodate those with special needs.
  • Observe participants at events and gauge their enjoyment and obtain their feedback to improve events.
  • Keep records regarding event planning resources, participant interest, and other notable information, such as injuries or behavioural incidents.
  • Report medical concerns or observations.
  • Ensure that events are well-provisioned, event staff are trained and prepared, and that the event takes place on time and within budget.
  • Provide participants with instructions for the event.
  • Adhere to and enforcing all safety procedures.
  • More education or experience with nursing, recreational activities, event planning, or related may be preferred.
  • Job training and first-aid and CPR training may be necessary.
  • Ability to pass a background check and drug screening.
  • Physical fitness, ability to walk, dance, stand, lift, or meet other physical demands.
  • Adaptability and strong organisation and time management skills.
  • Excellent resource management, computer, record keeping, interpersonal, decision making, and verbal and written communication skills.
  • Patience and compassion when dealing with others, especially those who are sick, injured, elderly, or from different backgrounds.
  • Flexibility to work when needed, especially evenings, weekends, or early mornings.
  • Willingness to adhere to and enforce all safety policies and procedures.

Personalising Your Activities Assistant Job Description Advise

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company’s culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.


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