How to Hire an Administrator
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Administrator Job Description
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Our company is searching for an Administrator to provide office support to our busy team as it strives to meet its goals. You will receive visitors, answer incoming telephone calls, and carry out spreadsheet, word processing, presentation, and filing tasks. Our ideal candidate will be trustworthy, self-motivated, and capable of prioritising tasks with minimal supervision.
Administrator Duties and Responsibilities
- Conduct office activities and processes efficiently
- Manage telephone calls and email correspondence
- Assist co-workers where needed
- Maintain compliance with company policies
- Submit reports and presentations on time
- Update databases with financial, personnel, and other data
- Printing or photocopying of company documents
- Take meeting minutes
- Book conference and meeting rooms
Administrator Skills and Requirements
- Proven communication and interpersonal skills
- Familiarity with MS Office software, data entry, basic accounting principles, and office management policies
- Excellent organisational skills
- Ability to work under pressure
- Fluency in spoken and written English
- At least two years of experience in a similar role
Personalising Your Administrator Job Description Advise
The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.
When creating your bespoke description and advert, you should cover and promote these points:
Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.
Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.
Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.
Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.
The company’s culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.
Career progression: Including the career path will entice candidates looking for career growth.
Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources.
Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.
Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.
Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.