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Assistant Buyer Job Description

How to Hire an Assistant Buyer

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Assistant Buyer Job Description

Assistant buyers support the buyer or manager with all procurement-related tasks such as selecting the right product mix, managing purchase orders, monitoring inventory, preparing budgets and providing administrative support. Assistant Buyers work closely with venders and keep track of market trends.

We are hiring for an Assistant Buyer to help with our purchasing department in the selection and procurement of products. Working as an Assistant Buyer your responsibilities include maintaining positive vender relations, preparing retail and pricing strategies, placing and tracking purchase orders, managing inventory and keeping track of market trends.

To excel as an Assistant Buyer, you should be confident, highly organised and an excellent communicator. Outstanding Assistant Buyers have an analytical mind and great negotiating skills.

Assistant Buyer Duties and Responsibilities

  • Previous experience in the merchandising or retail industry is a plus.
  • Excellent interpersonal, communication and negotiation skills.
  • Strong analytical and organisational skills.
  • Ability to multi-task and perform under pressure.
  • Experience with merchandising software systems is a plus.
  • Proficiency in Microsoft Office.
  • Degree in business, economics, marketing or related field preferred.

Assistant Buyer Skills and Requirements

  • Assist the buyer with the selection of the right product mix.
  • Write, place and track purchase orders.
  • Ensure products are purchased at the right time, to specification and at a good price.
  • Negotiate with venders and building positive, long-term relationships.
  • Research new suppliers and making recommendations to the buyer.
  • Prepare competitive retail and pricing strategies.
  • Plan, monitor and maintain suitable inventory levels.
  • Prepare budgets and forecasting purchasing trends.
  • Compile reports on product performance and statistics.
  • Previous experience in the merchandising or retail industry is a plus.
  • Excellent interpersonal, communication and negotiation skills.
  • Strong analytical and organisational skills.
  • Ability to multi-task and perform under pressure.
  • Experience with merchandising software systems is a plus.
  • Proficiency in Microsoft Office.
  • Degree in business, economics, marketing or related field preferred.

How to write an Assistant Buyer Job Description

To write a job description, we recommend starting with a job description template from our job description library, which contains examples for 800+ positions and professions. Our job description examples include a job summary with duties and responsibilities and skills and requirements, which can be personalised for your job vacancy.

How to write an Assistant Buyer job Advert

Use our job advert template to write a job advert for posting on job sites and job boards. Our job advertising templates are carefully created to help you reach your audience and beat the competition to the best talent.

Personalising Your Assistant Buyer Job Description Advise

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company’s culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.


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