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Assistant Project Manager Job Description

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Assistant Project Manager Job Description

Assistant Project Managers assist Project Managers in the planning and coordination of projects, take on administrative duties, and independently manage some project elements.

We are recruiting for an effective Assistant Project Manager to contribute and support the planning and execution of many projects. As Assistant Project Manager your responsibilities will include monitoring project progress, following up with stakeholders on the completion or delay of project phases, scheduling meetings, and maintaining project documents and reports.

To succeed as an Assistant Project Manager you should be able to perform any tasks assigned by the Project Manager in an efficient and timely manner. An outstanding Assistant Project Manager should be able to maintain oversight of all project activities, identify any issues, and ensure these are resolved promptly.

Assistant Project Manager Responsibilities

  • 3+ years of previous experience in project management or a similar role.
  • Proficiency in Microsoft Office and project management software.
  • Highly organised and able to multitask.
  • Strong attention to detail and problem-solving skills.
  • Excellent communication skills, both verbal and written.
  • Able to work independently and as part of a team.
  • Degree in business management or a related field preferred.

Assistant Project Manager Requirements

  • Communicate with stakeholders regarding project needs and goals.
  • Contribute to the planning and development of projects.
  • Support the coordination and management of projects.
  • Research information as required.
  • Perform administrative tasks e.g preparing invoices, estimates, scheduling meetings, etc.
  • Monitor reporting on project progress.
  • Complete any tasks assigned by the Project Manager in an efficient and timely manner.
  • 3+ years of previous experience in project management or a similar role.
  • Proficiency in Microsoft Office and project management software.
  • Highly organised and able to multitask.
  • Strong attention to detail and problem-solving skills.
  • Excellent communication skills, both verbal and written.
  • Able to work independently and as part of a team.
  • Degree in business management or a related field preferred.

Personalising Your Assistant Project Manager Job Description Advise

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company’s culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.


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