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Data Entry Clerk Job Description

How to Hire a Data Entry Clerk

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Data Entry Clerk Job Description

We are recruiting for a focussed Data Entry Clerk to continuously update our company’s databases. The Data Entry Clerk will liaise with and follow up with employees within the company as well as with customers to collect information. As Data Entry Clerk you will capture the data into relevant databases in a timely and accurate manner. We expect you to identify and correct errors and swiftly bring them to the attention of relevant parties where necessary.

To succeed in this job, you should collect information and capture data promptly to ensure the business’ databases are current to accurately reflect its developments, updates and transactions.

Best suited candidates will be focussed, diligent, energetic and have good people’s skills.

Data Entry Clerk Duties and Responsibilities

  • 1+ years experience in a relevant field.
  • Good command of English.
  • Excellent knowledge of MS Office Word and Excel.
  • Strong interpersonal and communication skills.
  • Ability to concentrate for lengthy periods and perform accurately with adequate speed.
  • Touch typing skills.

Data Entry Clerk Skills and Requirements

  • Gather invoices, statements, reports, personal details, documents and information from employees, other departments and clients.
  • Scan thru information to identify pertinent information.
  • Correct errors and organising the information in a manner that will optimise swift and accurate capturing.
  • Create accurate spreadsheets.
  • Enter and updating information into relevant databases.
  • Ensure data is backed up.
  • Inform relevant parties regarding errors encountered.
  • Store hard copies of data in an organised manner to optimise retrieval.
  • Handle additional duties from time to time.
  • 1+ years experience in a relevant field.
  • Good command of English.
  • Excellent knowledge of MS Office Word and Excel.
  • Strong interpersonal and communication skills.
  • Ability to concentrate for lengthy periods and perform accurately with adequate speed.
  • Touch typing skills.

Personalising Your Data Entry Clerk Job Description Advise

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company’s culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.


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