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Healthcare Administrator Job Description

How to Hire a Healthcare Administrator

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Healthcare Administrator Job Description

We are recruiting for a qualified Healthcare Administrator to manage our clinical and administrative procedures.

Working as our Healthcare Administrator, you will be responsible for creating employe work schedules, monitoring budgets, maintaining patient records, and ensuring compliance with state laws and regulations.

To succeed in this role, you should have in-depth knowledge of healthcare regulations and medical terminologies. Suitable candidates will be professional and courteous, with excellent written and verbal communication skills.

Healthcare Administrator Duties and Responsibilities

  • A minimum of 5 years’ experience in a hospital administration position.
  • In-depth knowledge of healthcare regulations and medical terminology.
  • Outstanding written and verbal communication skills.
  • Problem-solver with good time-management abilities.
  • Proven experience with administrative and accounting processes is a bonus.
  • Bachelor’s degree in Health Care Administration, Business Administration or related field.

Healthcare Administrator Skills and Requirements

  • Monitor the department’s budget and prepare accurate reports about your findings.
  • Keep detailed records of medical and office supplies stock.
  • Inform employees of new policies and other changes.
  • Develop work schedules for all employees.
  • Coordinate with doctors, nurses and other healthcare professionals to identify their issues and needs.
  • Respond to questions from doctors, nurses, and patients in a timely manner.
  • Ensure patient medical records are kept up to date.
  • Keep records of all expenses and recommend techniques to reduce costs.
  • Ensure all departments comply with the current healthcare laws and regulations.
  • A minimum of 5 years’ experience in a hospital administration position.
  • In-depth knowledge of healthcare regulations and medical terminology.
  • Outstanding written and verbal communication skills.
  • Problem-solver with good time-management abilities.
  • Proven experience with administrative and accounting processes is a bonus.
  • Bachelor’s degree in Health Care Administration, Business Administration or related field.

Personalising Your Healthcare Administrator Job Description Advise

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company’s culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.


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