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Human Resources (HR) Administrator Job Description

What does a Human Resources (HR) Administrator do?

A Human Resources (HR) Administrator works in the Human Resources department in companies across all industries. Human Resources (HR) Administrator responsibilities include evaluating employee relations, using HR software, performance management, and many other HR functions. Human Resources (HR) Administrators usually report to an HR Manager.

Our Human Resources (HR) Administrator job description includes the Human Resources (HR) Administrator responsibilities, duties, skills, education, qualifications, and experience.

Human Resources (HR) Administrator Example


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If you need an example job description for a Human Resources (HR) Administrator download the one below, alternatively we have many other Human Resources (HR) job description samples and a job description library with over 3000 job descriptions templates that you can download for free.

What does a Human Resources (HR) Administrator do?

Human Resources (HR) Administrator Role

Our organisation is hiring a Human Resources (HR) Administrator to work within our HR department. Working as an HR Administrator, your duties will include updating HR documents and staff records, reviewing company policies, ensuring legal compliance, recording sickness and holiday leave, filing employment contracts, and creating statistical reports. The ideal individual will have a Human Resources degree, previous HR experience, knowledge of labour laws, and be computer proficient.

Human Resources (HR) Administrator Duties

  • Maintaining and updating personnel records
  • Revising company policies
  • Creating HR statistical reports
  • Recording sickness and annual leave
  • Answering employe questions
  • Arranging training and travels accommodation

Human Resources (HR) Administrator Requirements

  • Human Resources degree
  • Three years of experience in an HR role
  • Expert knowledge of labour law
  • Computer literate
  • Excellent organisational skills
  • Strong communication skills

Human Resources (HR) Administrator Qualifications

The education and qualifications of a Human Resources (HR) Administrator might include the following:

  • A Higher National Diploma or Degree in Human Resources Management or Business Management and Human Resources
  • Two A Levels
  • At least two GCSEs, including English and Maths

Human Resources (HR) Administrator Desired Experience

The relevant experience of a Human Resources (HR) Administrator might include working or volunteering in an HR department.

Human Resources (HR) Administrator Training

Possible training of an excellent Human Resources (HR) Administrator candidate might include:

  • HR Support Advanced Apprenticeship
  • Level 3 Foundation Certificate in People Practice
  • Level 5 Associate Diploma in People Management
  • Level 7 Advanced Diploma in Strategic People Management
  • Chartered Institute of Personnel and Development (CIPD) Qualifications

How to write a Human Resources (HR) Administrator Job Advert

Use our job advert template to write a job advert for posting on job sites and job boards. Our job advertising templates are carefully created to help you reach your audience and beat the competition to the best talent.

A job description informs the reader about a job, whereas a job advert’s main objective is to sell the job opportunity to attract as many suitable applicants possible. A job advert maybe the first touch-point a candidate has with your company so it is important to create a great impression.

Job Advertisements should enticing, so considering using short, exciting language which get the reader’s attention.

How to write a Human Resources (HR) Administrator Job Description

To write a job description, we recommend starting with a job description template from our job description library, which contains examples for 800+ positions and professions. Our job description examples include a job summary with duties and responsibilities and skills and requirements, which can be personalised for your job vacancy.

Job Description Advice - Guidance on How to Personalise a Human Resources (HR) Administrator Job Specification

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

Job Description Tips - Help on formatting a Human Resources (HR) Administrator Job Specification

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company's culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.

How to Hire a Human Resources (HR) Administrator

Once you have selected your Job Description download it or convert it to a Job Advert. From here you can post/advertise your job across our network of job boards. If you wish to use the job description for a CV Template click through for advice and Convert to a CV

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