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Legal Secretary Job Description

How to Hire a Legal Secretary

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Legal Secretary Job Description

We are hiring a Legal Secretary to oversee a range of administrative and secretarial tasks. Working as our Legal Secretary, we expect you to support the company by performing a range of clerical duties that include attending court proceedings, researching case information, scheduling meetings, and filing legal documents.

In addition, you need to have excellent written and verbal communicating skills, the ideal candidate will be polite and professional. To succeed in this role, you should possess an in-depth knowledge of legal procedures and terminology.

Legal Secretary Duties and Responsibilities

  • Associate degree in legal studies or related field.
  • A minimum of 3 years’ experience in a similar role.
  • In-depth knowledge of legal documents and terminology.
  • Skilled with MS Office.
  • Excellent time-management and organisational skills.
  • Good written and verbal communication skills.

Legal Secretary Skills and Requirements

  • Provide secretarial support to one or more lawyers at the firm.
  • Edit and proofread all legal documents.
  • Maintain calendar by scheduling conferences, depositions, and meetings.
  • Welcome clients and conduct initial screenings of new clients.
  • Go to court proceedings and type minutes.
  • Organise all legal documents and ensure they are updated.
  • Ensure all court documents are in order and filed before deadlines.
  • Answer emails and phone calls, and when necessary, redirect calls.
  • Research and authenticate important case information.
  • Prepare different legal documents including appeals, motions, and petitions.
  • Associate degree in legal studies or related field.
  • A minimum of 3 years’ experience in a similar role.
  • In-depth knowledge of legal documents and terminology.
  • Skilled with MS Office.
  • Excellent time-management and organisational skills.
  • Good written and verbal communication skills.

Personalising Your Legal Secretary Job Description Advise

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company’s culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.


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