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Medical Transcriptionist Job Description

How to Hire a Medical Transcriptionist

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Medical Transcriptionist Job Description

We are looking for a highly capable Medical Transcriptionist to transcribe voice recordings of medical consultations and procedures. In this role, you will be responsible for transcribing audio files, editing speech recognition transcripts, and formatting transcription reports. You may also be required to enter medical reports into electronic health record systems.

To succeed as a Medical Transcriptionists you should demonstrate extensive experience in medical transcription and in-depth familiarity with medical terminology. Outstanding candidates exhibit advanced proficiency in transcribing with specialised equipment and are extremely detail-oriented.

Medical Transcriptionist Duties and Responsibilities

  • 3+ years of experience as a Medical Transcriptionist, or similar.
  • Proficiency in Electronic Health Record systems.
  • Ability to transcribe accurately and maintain a minimum typing speed of 65 words per minute.
  • Experience with specialised transcription equipment and voice recognition software.
  • In-depth knowledge of medical terminology and jargon, as well as editing practise.
  • Keen attention to detail in order not to compromise patient care.
  • Ability to maintain patient confidentiality and meet legal requirements.
  • Exceptional written communication skills and knowledge of medical record formats.
  • Post-secondary training in Medical Transcription.

Medical Transcriptionist Skills and Requirements

  • Listening to the recorded dictation of physicians and other healthcare professionals.
  • Using specialised transcription equipment such as headsets and foot pedals.
  • Editing and correcting medical dictation performed by speech recognition software.
  • Converting transcribed diagnostic test results, procedures, and consultation notes into applicable report formats.
  • Ensuring uncompromised patient care by transcribing fast and accurately, as well as performing thorough editing.
  • Typing out the full forms of medical abbreviations and acronyms, as well as the formal versions of medical jargon.
  • Identifying and following up on inconsistencies, errors, and missing information within a transcribed report.
  • Submitting transcriptions to healthcare professionals for their approval in a timely manner.
  • Performing additional tasks such as following up and revising patient history, as well as entering medical reports into electronic health records systems.
  • Protecting patient confidentiality and adhering to legal requirements.
  • 3+ years of experience as a Medical Transcriptionist, or similar.
  • Proficiency in Electronic Health Record systems.
  • Ability to transcribe accurately and maintain a minimum typing speed of 65 words per minute.
  • Experience with specialised transcription equipment and voice recognition software.
  • In-depth knowledge of medical terminology and jargon, as well as editing practise.
  • Keen attention to detail in order not to compromise patient care.
  • Ability to maintain patient confidentiality and meet legal requirements.
  • Exceptional written communication skills and knowledge of medical record formats.
  • Post-secondary training in Medical Transcription.

Personalising Your Medical Transcriptionist Job Description Advise

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company’s culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.


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