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Outreach Coordinator Job Description

How to Hire an Outreach Coordinator

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Outreach Coordinator Job Description

We are recruiting for a hard-working Outreach Coordinator to join our organisation. The Outreach Coordinator’s responsibilities include data collection and analysis, representing our organisation at trade fairs, organising media events, fundraising, and coordinating volunteer activities.

To succeed as an Outreach Coordinator, you should have excellent communication, interpersonal, and organisational skills. You should also be skilled in the use of institutional databases and research methods, as well as in handling administrative duties.

Outreach Coordinator Duties and Responsibilities

  • 2-3 years’ experience in the field may be advantageous.
  • Strong industry knowledge.
  • Excellent communication, interpersonal, and leadership skills.
  • Strong organisational and management skills.
  • Experience with institutional databases, public access sites, and primary research skills.
  • Good reporting, technical, and statistical skills.
  • Experience with budget management.
  • A Bachelor’s degree in Marketing, Journalism, Public Relations, Social Services, or related field.

Outreach Coordinator Skills and Requirements

  • Handle public relations, such as developing strategic relationships, attending tradeshows, and conducting informational presentations at universities, clubs, and civic groups.
  • Develop and maintain the organisation’s website.
  • Develop press releases, brochures, and other marketing materials.
  • Organise outreach events, including the sales, marketing, and planning, to promote the services of the organisation and receive donations.
  • Collect and analyse data on local demographics, developing results, and presenting the conclusions to the relevant departments.
  • Create activities to supplement and support staff needs.
  • Verify the volunteers’ availability, receiving their feedback, recognising their efforts, and answering their questions.
  • Advertize for, screening, and recruiting volunteers, providing them with training and support, tracking their performance, and keeping records of their activities.
  • Perform administrative duties, such as overseeing mailings, organising travel, monitoring budget information, and reporting on financial issues.
  • 2-3 years’ experience in the field may be advantageous.
  • Strong industry knowledge.
  • Excellent communication, interpersonal, and leadership skills.
  • Strong organisational and management skills.
  • Experience with institutional databases, public access sites, and primary research skills.
  • Good reporting, technical, and statistical skills.
  • Experience with budget management.
  • A Bachelor’s degree in Marketing, Journalism, Public Relations, Social Services, or related field.

Personalising Your Outreach Coordinator Job Description Advise

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company’s culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.


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