What does a Project Specialist do?
A Project Specialist works for a private or public company or organisation. Project Specialist responsibilities include creating project schedules, overseeing budgets, ensuring deadlines, and scheduling meetings. Project Specialists might report to a Project Manager or Senior Project Specialist.
Our Project Specialist job description includes the Project Specialist responsibilities, duties, skills, education, qualifications, and experience.
Project Specialist Example
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If you need an example job description for a Project Specialist download the one below, alternatively we have many other Office Administration job description samples and a job description library with over 3000 job descriptions templates that you can download for free.
What does a Project Specialist do?
The project specialist creates project goals, monitors progress, and schedules meetings to ensure that the project is completed in time.
Project Specialist Role
We are hiring a Project Specialist who will set project goals and ensure that the project is completed according to agreed deadlines. The Project Specialist is also responsible for scheduling meetings and documenting project decisions.
To be succeed as a Project Specialist you must have excellent planning skills. The Project Specialist must also have professional communication skills.
Project Specialist Duties
- Prior experience as a project specialist, project manager or a similar position.
- Excellent communication and interpersonal skills.
- Ability to create and manage budgets.
- Excellent planning and time management skills.
- Degree in business management, project management or a related field is required.
Project Specialist Requirements
- Maintain project budgets.
- Schedule meetings.
- Create project schedules.
- Record important decisions made in meetings.
- Prepare progress reports.
- Create progress presentations for senior management.
- Make sure that team members meet deadlines.
- Prior experience as a project specialist, project manager or a similar position.
- Excellent communication and interpersonal skills.
- Ability to create and manage budgets.
- Excellent planning and time management skills.
- Degree in business management, project management or a related field is required.
Project Specialist Qualifications
The education and qualifications of a Project Specialist might include the following:
- A Bachelor’s Degree or Master’s Degree in Business Management, Business Administration, or Project Management
- Two A Levels
- Four GCSEs/High School Diploma
Project Specialist Desired Experience
The relevant experience of a Project Specialist might include working in roles such as Business Analyst or Junior Project Manager, where the candidate could develop their business acumen, leadership, and communication skills.
Project Specialist Training
Possible training of an excellent Project Specialist candidate might include:
- Project Management Higher Apprenticeship
- Sustainability Business Specialist Degree Apprenticeship
- Project Management Institute Qualifications
- Association for Project Management Qualifications
- Chartered Management Institute Qualifications
How to write a Project Specialist Job Advert
Use our job advert template to write a job advert for posting on job sites and job boards. Our job advertising templates are carefully created to help you reach your audience and beat the competition to the best talent.
A job description informs the reader about a job, whereas a job advert’s main objective is to sell the job opportunity to attract as many suitable applicants possible. A job advert maybe the first touch-point a candidate has with your company so it is important to create a great impression.
Job Advertisements should enticing, so considering using short, exciting language which get the reader’s attention.
How to write a Project Specialist Job Description
To write a job description, we recommend starting with a job description template from our job description library, which contains examples for 800+ positions and professions. Our job description examples include a job summary with duties and responsibilities and skills and requirements, which can be personalised for your job vacancy.
Job Description Advice - Guidance on How to Personalise a Project Specialist Job Specification
The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.
Job Description Tips - Help on formatting a Project Specialist Job Specification
When creating your bespoke description and advert, you should cover and promote these points:
Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.
Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.
Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.
Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.
The company's culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.
Career progression: Including the career path will entice candidates looking for career growth.
Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources.
Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.
Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.
Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.
How to Hire a Project Specialist
Once you have selected your Job Description download it or convert it to a Job Advert. From here you can post/advertise your job across our network of job boards. If you wish to use the job description for a CV Template click through for advice and Convert to a CV
