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Property Management Job Description

How to Hire a Property Management

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Property Management Job Description

We are looking for a responsible property manager to oversee our properties. This position requires managing and ensuring the buildings and grounds of the property are maintained. Excellent customer service skills are essential, as you will frequently interact with tenants, employees, contractors, and service staff.

Property Management Duties and Responsibilities

  • Look after and manage properties
  • Deal with complaints in a professional manner
  • Ensure all maintenance needs are dealt with
  • Hire contract personnel to repair or maintain infrastructure
  • Cheque contractor work to make sure it meets set standards
  • Immediately attend to tenant questions and concerns
  • Track and maintain lease agreements and contracts
  • Interact with potential tenants, showing properties and explaining current lease agreements
  • Create business plans for the property, ensuring adherence to budget
  • Assist in creation of property rules and regulations and ensure they are followed
  • Track, organise and maintain budgetary files and financial information
  • Help determine rental rates
  • Manage and supervise staff employees
  • Make sure bills and invoices are paid on time
  • Collect and deposit rent payments
  • Cheque with property guests to assure positive guest relations
  • Follow all anti-discrimination laws, local property, and real estate regulations
  • Analyse property performance and create marketing initiatives to increase occupancy
  • Follow all anti-discrimination laws, local property, and real estate regulations

Property Management Skills and Requirements

  • Exceptional communication skills
  • Supervisory or management experience preferred; previous work in real estate a major plus
  • Proficiency using Microsoft Suite (Excel, Outlook, Access, etc.)
  • Experience analysing budgetary data
  • Organised and detail-oriented
  • Solid understanding of local real estate and property laws

How to write a Property Management Job Description

To write a job description, we recommend starting with a job description template from our job description library, which contains examples for 800+ positions and professions. Our job description examples include a job summary with duties and responsibilities and skills and requirements, which can be personalised for your job vacancy.

How to write a Property Management job Advert

Use our job advert template to write a job advert for posting on job sites and job boards. Our job advertising templates are carefully created to help you reach your audience and beat the competition to the best talent.

Personalising Your Property Management Job Description Advise

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company’s culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.

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