skip to Main Content

Wedding Planner Job Description

How to Hire a Wedding Planner

Once you have selected your Job Description download it or convert it to a Job Advert. From here you can post/advertise your job across our network of job boards. If you wish to use the job description for a CV Template click through for advice and Convert to a CV

Wedding Planner Job Description

We are actively recruiting for a Wedding Planner who must be energetic and have great attention to detail. We require you to assist clients in coordinating and executing successful weddings. As a Wedding Planner your responsibilities will include getting quotes from venders, ensuring that budget changes are incorporated into the wedding plans and collect payments from clients for the services provided.

You will also be able to create a time-line of all wedding-day activities for each client to ensure that everything remains on schedule.

To be succeed as a Wedding Planner, you should be methodical and adept at handling difficult or stressful situations. Suitable Wedding Planners should keep abreast of the latest wedding trends as well as demonstrate exceptional communication, organisation, and customer service skills.

Wedding Planner Duties and Responsibilities

  • Proven wedding or event planning experience.
  • Proficient in all Microsoft Office applications.
  • Sound knowledge of different religions and religious practises.
  • Strong networking and negotiating skills.
  • Excellent problem-solving, organisational, and time management skills.
  • Exceptional communication and customer service skills.
  • Detail-oriented, methodical, and creative.
  • Bachelor’s degree in Hospitality Management or related field is advantageous.

Wedding Planner Skills and Requirements

  • Conduct initial consultations with clients to discuss the wedding packages available, the type of wedding desired and their wedding budget.
  • Confer with clients to discuss wedding details, including venue options as well as entertainment, catering, and decoration preferences.
  • Schedule meetings with clients to tour suitable wedding venues and meet with venders, such as florists, photographers, caterers, bakers, and invitation designers.
  • Negotiate contracts with selected venders and making payments as required.
  • Ensure that wedding and rehearsal dinner invitations, as well as wedding programmes and place cards, are printed on time.
  • Arrange for necessary wedding supplies and equipment to be transported to the wedding venue in a timely manner.
  • Ensure that clients’ wedding gifts and personal property are packed away and secured in an assigned vehicle or storage room.
  • Monitor all wedding-day activities to ensure that everything runs smoothly.
  • Proven wedding or event planning experience.
  • Proficient in all Microsoft Office applications.
  • Sound knowledge of different religions and religious practises.
  • Strong networking and negotiating skills.
  • Excellent problem-solving, organisational, and time management skills.
  • Exceptional communication and customer service skills.
  • Detail-oriented, methodical, and creative.
  • Bachelor’s degree in Hospitality Management or related field is advantageous.

Personalising Your Wedding Planner Job Description Advise

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company’s culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.


Back To Top