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Closing Coordinator Job Description

What does a Closing Coordinator do?

A Closing Coordinator, also known as a Settlement Coordinator, is a professional who is responsible for coordinating and managing the final stages of a real estate transaction. This typically involves preparing all necessary documentation, coordinating with parties involved (e.g. title companies, lenders, real estate agents, and buyers/sellers), scheduling the closing date and time, and ensuring that all funds are disbursed to the appropriate parties. The Closing Coordinator’s primary aim is to ensure a smooth and efficient closing process, and to provide support to all stakeholders involved in the transaction.

Our Closing Coordinator job description includes the Closing Coordinator responsibilities, duties, skills, education, qualifications, and experience.

Closing Coordinator Example

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If you need an example job description for a Closing Coordinator download the one below, alternatively we have many other Sales job description samples and a job description library with over 3000 job descriptions templates that you can download for free.

What does a Closing Coordinator do?

The Closing Coordinator is responsible for managing the closing process of real estate transactions, working with all involved parties to ensure a smooth and successful closing. The Closing Coordinator will coordinate with title companies, lenders, attorneys, and other parties to ensure that all documents are completed and delivered on time and in compliance with state and local regulations. The successful candidate will possess excellent organizational skills and attention to detail, as well as strong communication and customer service skills. Good knowledge of the real estate industry and its legal requirements is also essential.

Closing Coordinator Role Purpose

The purpose of a Closing Coordinator is to coordinate the process of closing a property for sale. This includes liaising with solicitors, estate agents, mortgage advisors and other parties involved in the sale to ensure that all paperwork is ready and the property is transferred to the new owner in a timely and professional manner. The Closing Coordinator will be responsible for the accuracy of the documents, ensuring that all dates and deadlines are met, and any special stipulations agreed upon are included in the closing documents. The Closing Coordinator also serves as the primary point of contact between the parties involved in the transaction, and will provide assistance in resolving any issues that may arise during the closing process.

Closing Coordinator Role

The Closing Coordinator is responsible for coordinating the closing process for residential purchases, including but not limited to verifying information, preparing closing documents, and communicating with all parties involved. The Closing Coordinator must be highly organized and have excellent communication and customer service skills.

Closing Coordinator Duties

  • Develop and implement closing strategies for projects and transactions
  • Coordinate the completion of paperwork and other closing documents
  • Monitor and manage the closing process to ensure that deadlines are met
  • Liaise with legal counsel, lenders and title companies
  • Identify and address potential issues and obstacles
  • Ensure compliance with applicable laws and regulations
  • Prepare closing summary reports

Closing Coordinator Requirements

  • Ability to manage multiple tasks simultaneously
  • Strong written and verbal communication skills
  • Good time management and organisational skills
  • Ability to work to tight deadlines

Closing Coordinator Skills

  • Excellent organisational and time management skills
  • Ability to multi-task
  • Ability to work in a fast-paced environment
  • Excellent customer service skills
  • Strong communication and interpersonal skills
  • Good attention to detail

Closing Coordinator Personal Traits

  • Excellent communication skills
  • Organisational abilities
  • Strong attention to detail
  • Ability to work under pressure

How to write a Closing Coordinator Job Advert

Use our job advert template to write a job advert for posting on job sites and job boards. Our job advertising templates are carefully created to help you reach your audience and beat the competition to the best talent.

A job description informs the reader about a job, whereas a job advert’s main objective is to sell the job opportunity to attract as many suitable applicants possible. A job advert maybe the first touch-point a candidate has with your company so it is important to create a great impression.

Job Advertisements should enticing, so considering using short, exciting language which get the reader’s attention.

How to write a Closing Coordinator Job Description

To write a job description, we recommend starting with a job description template from our job description library, which contains examples for 800+ positions and professions. Our job description examples include a job summary with duties and responsibilities and skills and requirements, which can be personalised for your job vacancy.

Job Description Advice - Guidance on How to Personalise a Closing Coordinator Job Specification

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

Job Description Tips - Help on formatting a Closing Coordinator Job Specification

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company's culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.

How to Hire a Closing Coordinator

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