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Grants Administrator Job Description

What does a Grants Administrator do?

As a Grants Administrator, you are responsible for the successful management of grants and funding programs. Your duties typically involve coordinating the application process, liaising with funders and stakeholders, managing budgets, ensuring compliance with grant requirements, and monitoring progress towards achieving project objectives. You may also be responsible for identifying new funding opportunities, developing grant proposals and reports, and communicating the outcomes of funded projects to stakeholders. A successful Grants Administrator must possess excellent organisational and communication skills, be able to work effectively under pressure, and demonstrate a strong understanding of funding regulations and grant management processes.

Our Grants Administrator job description includes the Grants Administrator responsibilities, duties, skills, education, qualifications, and experience.

Grants Administrator Example

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If you need an example job description for a Grants Administrator download the one below, alternatively we have many other Education job description samples and a job description library with over 3000 job descriptions templates that you can download for free.

What does a Grants Administrator do?

The Grants Administrator is responsible for the management and administration of grant programmes. They provide administrative support to the Grants Manager and ensure that grant applications, payments and other grant-related activities are carried out efficiently and effectively.

The Grants Administrator is responsible for the processing of grant applications, ensuring that all eligibility requirements are met, and providing reports and feedback to applicants. They provide advice to applicants on grant application and payment processes, and support the Grants Manager in the development and implementation of grant policies and procedures.

The Grants Administrator is also responsible for the maintenance of grant information, ensuring that records are kept up to date and accurate. They liaise with external stakeholders, such as government bodies, to ensure compliance with grant requirements and regulations.

The Grants Administrator must have excellent organisational, communication and interpersonal skills, as well as a good understanding of grant management and administration. They must be able to work well independently and as part of a team.

Grants Administrator Role Purpose

The purpose of a Grants Administrator is to manage the financial administration of grants and other funding awards. This involves ensuring that all funds are allocated and managed in accordance with the terms and conditions of the award. The Grants Administrator is responsible for administering the payment of grants and monitoring the expenditure of funds to ensure that they are spent in accordance with the terms of the award. The Grants Administrator is also responsible for providing support to grant recipients and helping to ensure that all reporting requirements are met.

Grants Administrator Role

A Grants Administrator is responsible for managing the development, implementation, and evaluation of grant funding programs. They provide operational and technical support to grant recipients, coordinate grant funding processes, and ensure that grant funding is monitored and tracked appropriately.

Grants Administrator Duties

  • Develop and administer grants programmes
  • Oversee the application and selection process
  • Monitor and review the progress of funded projects
  • Ensure compliance with grant-making policies and procedures
  • Advise and support grant recipients
  • Provide financial and administrative support to the grants team

Grants Administrator Requirements

  • Ability to interpret and manage grants and awards
  • Excellent interpersonal and communication skills
  • High level of attention to detail
  • Knowledge of UK public sector funding and grant programmes

Grants Administrator Skills

  • Strong organisational and communication skills
  • IT proficiency
  • Attention to detail
  • Ability to work independently

Grants Administrator Personal Traits

  • Organised
  • Attention to detail
  • Excellent communication skills
  • Strong IT skills

How to write a Grants Administrator Job Advert

Use our job advert template to write a job advert for posting on job sites and job boards. Our job advertising templates are carefully created to help you reach your audience and beat the competition to the best talent.

A job description informs the reader about a job, whereas a job advert’s main objective is to sell the job opportunity to attract as many suitable applicants possible. A job advert maybe the first touch-point a candidate has with your company so it is important to create a great impression.

Job Advertisements should enticing, so considering using short, exciting language which get the reader’s attention.

How to write a Grants Administrator Job Description

To write a job description, we recommend starting with a job description template from our job description library, which contains examples for 800+ positions and professions. Our job description examples include a job summary with duties and responsibilities and skills and requirements, which can be personalised for your job vacancy.

Job Description Advice - Guidance on How to Personalise a Grants Administrator Job Specification

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

Job Description Tips - Help on formatting a Grants Administrator Job Specification

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company's culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.

How to Hire a Grants Administrator

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