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Parts Specialist Job Description

What does a Parts Specialist do?

A Parts Specialist is responsible for sourcing, ordering, and managing all of the parts and components needed for a wide variety of products or systems, such as vehicles, machinery, or electronics. They work closely with suppliers to ensure that they are able to acquire all necessary parts and materials in a timely and cost-effective manner, and must also have a keen eye for detail, as they are responsible for checking that each individual component meets the necessary quality standards. Additionally, they may be required to maintain accurate inventory records, assist in the creation of operational budgets, and liaise with both internal and external stakeholders to keep all parties informed of progress and any issues that may arise during the parts procurement process.

Our Parts Specialist job description includes the Parts Specialist responsibilities, duties, skills, education, qualifications, and experience.

Parts Specialist Example

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If you need an example job description for a Parts Specialist download the one below, alternatively we have many other Sales job description samples and a job description library with over 3000 job descriptions templates that you can download for free.

What does a Parts Specialist do?

A Parts Specialist is responsible for sourcing, stocking, and distributing parts, components, and supplies to meet customer needs. The Parts Specialist ensures that the correct part is sourced, stocked, and distributed in a timely manner, and that accurate records are kept to ensure efficient operations. The Parts Specialist is also responsible for keeping informed of new products and technologies in the parts and supplies industry, and for ensuring that customers' orders are met efficiently and accurately. The ideal candidate will have excellent organisational skills, the ability to work with a variety of stakeholders, and the ability to think quickly and accurately.

Parts Specialist Role Purpose

The purpose of the role of a Parts Specialist is to provide technical support in the procurement and supply of parts, components and materials to ensure the efficient and effective running of a business. This includes researching and sourcing parts, assessing their quality and cost, and arranging for their delivery. The role also involves providing advice and guidance on parts, as well as liaising with suppliers to ensure parts are available when required.

Parts Specialist Role

A Parts Specialist is responsible for identifying, procuring, and stocking the parts and materials used in the production and repair of products. They must be knowledgeable about the products they are working with and be able to source the correct parts quickly and economically. They must also be able to interpret technical drawings and specifications and be organized and detail oriented.

Parts Specialist Duties

  • Manage and maintain parts inventory
  • Obtain new parts and order supplies
  • Manage stock to ensure sufficient levels
  • Advise customers on parts availability
  • Train and support staff on parts related matters
  • Organise and complete special orders

Parts Specialist Requirements

  • A good understanding of automotive parts and components
  • Excellent customer service skills
  • Ability to work well in a team
  • Excellent organisational and communication skills

Parts Specialist Skills

  • Proficiency in using Microsoft Office and other computer software
  • Excellent communication and customer service skills
  • Attention to detail and accuracy
  • Ability to work quickly and to tight deadlines
  • Knowledge of parts and accessories for a range of vehicles

Parts Specialist Personal Traits

  • Organisational skills
  • Communication skills
  • Knowledge of parts and equipment
  • Attention to detail

How to write a Parts Specialist Job Advert

Use our job advert template to write a job advert for posting on job sites and job boards. Our job advertising templates are carefully created to help you reach your audience and beat the competition to the best talent.

A job description informs the reader about a job, whereas a job advert’s main objective is to sell the job opportunity to attract as many suitable applicants possible. A job advert maybe the first touch-point a candidate has with your company so it is important to create a great impression.

Job Advertisements should enticing, so considering using short, exciting language which get the reader’s attention.

How to write a Parts Specialist Job Description

To write a job description, we recommend starting with a job description template from our job description library, which contains examples for 800+ positions and professions. Our job description examples include a job summary with duties and responsibilities and skills and requirements, which can be personalised for your job vacancy.

Job Description Advice - Guidance on How to Personalise a Parts Specialist Job Specification

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

Job Description Tips - Help on formatting a Parts Specialist Job Specification

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company's culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.

How to Hire a Parts Specialist

Once you have selected your Job Description download it or convert it to a Job Advert. From here you can post/advertise your job across our network of job boards. If you wish to use the job description for a CV Template click through for advice and Convert to a CV

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