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Project Scheduler Job Description

What does a Project Scheduler do?

A Project Scheduler is responsible for creating and maintaining project schedules. They work closely with project managers, engineers and stakeholders to create schedules that clearly define the scope of work, timelines, and goals. Project Schedulers monitor progress against the schedule, identify potential risks and delays, and work collaboratively with the project team to implement corrective actions. They also manage changes to the project schedule, update documentation and communicate progress to stakeholders. A Project Scheduler plays a crucial role in ensuring projects are delivered on time and within budget.

Our Project Scheduler job description includes the Project Scheduler responsibilities, duties, skills, education, qualifications, and experience.

Project Scheduler Example

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If you need an example job description for a Project Scheduler download the one below, alternatively we have many other Project Manager job description samples and a job description library with over 3000 job descriptions templates that you can download for free.

What does a Project Scheduler do?

The Project Scheduler will be responsible for developing and maintaining project schedules for multiple projects. They will ensure that project timelines and milestones are met, monitor progress and update stakeholders as needed. The Project Scheduler will work closely with project teams to ensure that tasks and deliverables are on track and will identify and resolve any potential scheduling issues. They will also provide management with timely project status updates, including progress tracking and potential risks. The Project Scheduler will have excellent analytical and problem-solving skills and an understanding of project management principles and techniques.

Project Scheduler Role Purpose

The purpose of a Project Scheduler is to plan, coordinate and monitor projects, ensuring that tasks are completed on time and to the required standard. This involves developing and managing schedules, coordinating resources, monitoring progress and resolving issues. The Project Scheduler works with stakeholders to ensure the project is delivered on time and to the required quality standards. They also provide regular updates on progress and report back to the project team on any issues that arise.

Project Scheduler Role

A Project Scheduler is responsible for creating, managing, and maintaining project schedules to ensure successful completion of project objectives. They develop detailed plans and timelines, track progress and resource utilization, evaluate risks, and report on project milestones. They liaise with stakeholders, clients, and project team members to ensure that project requirements are met.

Project Scheduler Duties

  • Developing project plans and timelines
  • Coordinating activities and resources
  • Monitoring and tracking progress
  • Managing project budgets
  • Reporting on project progress

Project Scheduler Requirements

  • Excellent organisational and planning skills
  • Ability to work to tight deadlines
  • Ability to work on own initiative
  • Ability to work as part of a team
  • Excellent communication and inter-personal skills
  • Proficiency in Microsoft Office

Project Scheduler Skills

  • Project Management
  • Time Management
  • Organisational Skills
  • Analytical Skills
  • Attention to Detail

Project Scheduler Personal Traits

  • Organised
  • Analytical
  • Ability to multitask
  • Strong communication skills
  • Attention to detail

How to write a Project Scheduler Job Advert

Use our job advert template to write a job advert for posting on job sites and job boards. Our job advertising templates are carefully created to help you reach your audience and beat the competition to the best talent.

A job description informs the reader about a job, whereas a job advert’s main objective is to sell the job opportunity to attract as many suitable applicants possible. A job advert maybe the first touch-point a candidate has with your company so it is important to create a great impression.

Job Advertisements should enticing, so considering using short, exciting language which get the reader’s attention.

How to write a Project Scheduler Job Description

To write a job description, we recommend starting with a job description template from our job description library, which contains examples for 800+ positions and professions. Our job description examples include a job summary with duties and responsibilities and skills and requirements, which can be personalised for your job vacancy.

Job Description Advice - Guidance on How to Personalise a Project Scheduler Job Specification

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

Job Description Tips - Help on formatting a Project Scheduler Job Specification

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company's culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.

How to Hire a Project Scheduler

Once you have selected your Job Description download it or convert it to a Job Advert. From here you can post/advertise your job across our network of job boards. If you wish to use the job description for a CV Template click through for advice and Convert to a CV

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