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Clerk Stenographer Job Description

What does a Clerk Stenographer do?

A Clerk Stenographer is responsible for providing administrative and clerical support to a company or organization. This includes conducting research, organizing files and documents, scheduling appointments and meetings, and answering phone calls or emails. Additionally, a Clerk Stenographer is tasked with transcribing and typing up documents and correspondence, often using shorthand or other methods of efficient note-taking. This job requires excellent communication skills, an eye for detail, and strong organizational abilities.

Our Clerk Stenographer job description includes the Clerk Stenographer responsibilities, duties, skills, education, qualifications, and experience.

Clerk Stenographer Example

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If you need an example job description for a Clerk Stenographer download the one below, alternatively we have many other Office Administration job description samples and a job description library with over 3000 job descriptions templates that you can download for free.

What does a Clerk Stenographer do?

Clerk Stenographer job summary:

This role involves providing administrative and secretarial support to a variety of departments within an organisation. The successful candidate will be responsible for transcribing and producing accurate and timely documents, taking dictation, maintaining filing systems and databases, updating records, and assisting with general office duties. The Clerk Stenographer should possess excellent organisational skills, a good eye for detail, and have an understanding of the use of office equipment. The ability to communicate effectively and professionally with colleagues is essential.

Clerk Stenographer Role Purpose

The purpose of a Clerk Stenographer is to provide efficient and accurate administrative support to an organisation, typically in a clerical, secretarial or typist capacity. This may involve a variety of tasks, such as typing or transcribing documents, preparing correspondence, filing, scheduling appointments, taking messages and answering the phone. The Clerk Stenographer may also be responsible for providing assistance to other departments, such as accounting or customer service.

Clerk Stenographer Role

Clerk stenographer is a job in which a person provides administrative support by taking notes, transcribing recordings and producing documents using a variety of software applications.

Clerk Stenographer Duties

  • Typing up documents
  • Maintaining filing systems
  • Answering the phone and taking messages
  • Scheduling appointments
  • Organising meetings
  • Greeting visitors
  • Providing general administrative support
  • Updating databases

Clerk Stenographer Requirements

  • Excellent typing skills
  • Good organisational skills
  • Ability to work accurately under pressure
  • Excellent communication and interpersonal skills

Clerk Stenographer Skills

  • Excellent communication and organisational skills
  • Proficiency in Microsoft Office applications
  • Ability to work with minimal supervision
  • Ability to work accurately and efficiently under pressure

Clerk Stenographer Personal Traits

  • Ability to type quickly and accurately
  • Excellent communication skills
  • Ability to work independently and as part of a team
  • Excellent organisational and time management skills
  • Proficiency in Microsoft Office

How to write a Clerk Stenographer Job Advert

Use our job advert template to write a job advert for posting on job sites and job boards. Our job advertising templates are carefully created to help you reach your audience and beat the competition to the best talent.

A job description informs the reader about a job, whereas a job advert’s main objective is to sell the job opportunity to attract as many suitable applicants possible. A job advert maybe the first touch-point a candidate has with your company so it is important to create a great impression.

Job Advertisements should enticing, so considering using short, exciting language which get the reader’s attention.

How to write a Clerk Stenographer Job Description

To write a job description, we recommend starting with a job description template from our job description library, which contains examples for 800+ positions and professions. Our job description examples include a job summary with duties and responsibilities and skills and requirements, which can be personalised for your job vacancy.

Job Description Advice - Guidance on How to Personalise a Clerk Stenographer Job Specification

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

Job Description Tips - Help on formatting a Clerk Stenographer Job Specification

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company's culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.

How to Hire a Clerk Stenographer

Once you have selected your Job Description download it or convert it to a Job Advert. From here you can post/advertise your job across our network of job boards. If you wish to use the job description for a CV Template click through for advice and Convert to a CV

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