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Closing Agent Job Description

What does a Closing Agent do?

A Closing Agent is responsible for coordinating and finalizing the sale of a property. They work closely with buyers, sellers, realtors, and other involved parties to ensure that all necessary paperwork is completed accurately and on time. A typical day for a Closing Agent involves reviewing contracts, coordinating with lenders, scheduling inspections, obtaining necessary signatures, and disbursing funds. They are the liaison between all parties involved in the real estate transaction to ensure a successful and timely closing. Furthermore, they must have excellent communication and organizational skills, attention to detail, and the ability to work under pressure.

Our Closing Agent job description includes the Closing Agent responsibilities, duties, skills, education, qualifications, and experience.

Closing Agent Example

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If you need an example job description for a Closing Agent download the one below, alternatively we have many other Sales job description samples and a job description library with over 3000 job descriptions templates that you can download for free.

What does a Closing Agent do?

A Closing Agent is responsible for ensuring the smooth and efficient completion of the closing process of real estate transactions. This includes managing client communications, coordinating with lenders, title companies, and other parties involved, and handling the paperwork associated with the transaction. The Closing Agent will be responsible for ensuring the accuracy and completeness of all documents related to the transaction, as well as ensuring that all procedures are followed correctly in accordance with state and federal regulations. The Closing Agent must also adhere to all laws, codes, and regulations related to real estate transactions.

Closing Agent Role Purpose

The purpose of a closing agent is to ensure that all aspects of a real estate transaction are properly and legally completed. This includes the coordination of all documents and funds necessary for the closing, as well as the completion of any necessary paperwork. A closing agent must also make sure that all parties involved in the transaction are aware of their rights and responsibilities, and must ensure that the closing process is done in accordance with applicable laws and regulations.

Closing Agent Role

Closing agents are responsible for managing the completion of real estate transactions, from the signing of contracts to the final transfer of titles. This includes verifying that all paperwork is in order, preparing closing documents, and coordinating settlement activities.

Closing Agent Duties

  • Conducting closing meetings
  • Handling closing documents
  • Organising the closing process
  • Managing disbursement of funds
  • Ensuring legal documents are in order
  • Verifying signatures on closing documents
  • Providing post-closing services

Closing Agent Requirements

  • Excellent communication skills
  • Organizational and administrative abilities
  • Knowledge of relevant laws, regulations and processes
  • Ability to work in a fast-paced environment

Closing Agent Skills

  • Excellent communication skills
  • Ability to make complex legal documents understandable
  • Strong organisational and time management skills
  • Attention to detail
  • Customer service orientation

Closing Agent Personal Traits

  • Organised
  • Attention to detail
  • Good communication skills
  • Ability to work in a fast-paced environment

How to write a Closing Agent Job Advert

Use our job advert template to write a job advert for posting on job sites and job boards. Our job advertising templates are carefully created to help you reach your audience and beat the competition to the best talent.

A job description informs the reader about a job, whereas a job advert’s main objective is to sell the job opportunity to attract as many suitable applicants possible. A job advert maybe the first touch-point a candidate has with your company so it is important to create a great impression.

Job Advertisements should enticing, so considering using short, exciting language which get the reader’s attention.

How to write a Closing Agent Job Description

To write a job description, we recommend starting with a job description template from our job description library, which contains examples for 800+ positions and professions. Our job description examples include a job summary with duties and responsibilities and skills and requirements, which can be personalised for your job vacancy.

Job Description Advice - Guidance on How to Personalise a Closing Agent Job Specification

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

Job Description Tips - Help on formatting a Closing Agent Job Specification

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company's culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.

How to Hire a Closing Agent

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