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Deputy Clerk Job Description

What does a Deputy Clerk do?

A Deputy Clerk is responsible for assisting the Clerk in the smooth functioning of administrative tasks in various settings such as courts, businesses, and government agencies. They perform various duties such as maintaining accurate records, preparing legal documents, scheduling appointments, organizing meetings, and conducting research. They also oversee and manage the flow of information, both internally and externally. In addition, they communicate effectively with clients, stakeholders, and other members of staff. Overall, a Deputy Clerk plays an important role in ensuring the efficient operation of various organizations.

Our Deputy Clerk job description includes the Deputy Clerk responsibilities, duties, skills, education, qualifications, and experience.

Deputy Clerk Example

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If you need an example job description for a Deputy Clerk download the one below, alternatively we have many other Office Administration job description samples and a job description library with over 3000 job descriptions templates that you can download for free.

What does a Deputy Clerk do?

The Deputy Clerk is responsible for providing administrative support to the Clerk in line with the local authority's policies and procedures. This includes providing assistance with the day-to-day management of the Clerk's office, including diary and filing management, correspondence handling and the preparation of reports and documents. The Deputy Clerk also assists with the preparation of Council agendas and minutes, and is responsible for responding to enquiries from elected members, staff and members of the public. The role requires a good working knowledge of local government regulations, policies and procedures.

Deputy Clerk Role Purpose

The purpose of a Deputy Clerk is to assist the Clerk in the efficient running of the organisation or office. This includes providing administrative support, ensuring the accuracy and timeliness of paperwork, and ensuring the smooth delivery of services. The Deputy Clerk may also be responsible for managing staff, scheduling meetings, and representing the Clerk in their absence.

Deputy Clerk Role

A Deputy Clerk is responsible for assisting the Clerk in the efficient and effective performance of their duties. This includes providing administrative support to the Clerk and other members of the public service team, as well as assisting with records management, document processing, and other clerical tasks.

Deputy Clerk Duties

  • Providing administrative support to the Clerk of the Court or other judicial officers
  • Preparing court documents and maintaining court records
  • Performing financial transactions and record-keeping
  • Ensuring court proceedings meet statutory requirements
  • Attending court proceedings and taking notes
  • Liaising with court staff and legal professionals
  • Providing advice and guidance on court procedures

Deputy Clerk Requirements

  • Must be computer literate
  • Must be professional and approachable
  • Must be organised and able to multitask
  • Must have excellent communication and customer service skills
  • Must be able to work under pressure

Deputy Clerk Skills

  • Excellent organisational skills
  • Good communication skills
  • Accuracy and attention to detail
  • Ability to work under pressure

Deputy Clerk Personal Traits

  • Good organisational skills
  • Excellent communication and interpersonal skills
  • Ability to multi-task effectively
  • Excellent attention to detail
  • Ability to work on own initiative

How to write a Deputy Clerk Job Advert

Use our job advert template to write a job advert for posting on job sites and job boards. Our job advertising templates are carefully created to help you reach your audience and beat the competition to the best talent.

A job description informs the reader about a job, whereas a job advert’s main objective is to sell the job opportunity to attract as many suitable applicants possible. A job advert maybe the first touch-point a candidate has with your company so it is important to create a great impression.

Job Advertisements should enticing, so considering using short, exciting language which get the reader’s attention.

How to write a Deputy Clerk Job Description

To write a job description, we recommend starting with a job description template from our job description library, which contains examples for 800+ positions and professions. Our job description examples include a job summary with duties and responsibilities and skills and requirements, which can be personalised for your job vacancy.

Job Description Advice - Guidance on How to Personalise a Deputy Clerk Job Specification

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

Job Description Tips - Help on formatting a Deputy Clerk Job Specification

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company's culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.

How to Hire a Deputy Clerk

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