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Digital Archivist Job Description

What does a Digital Archivist do?

A Digital Archivist is responsible for managing, preserving and organizing digital materials such as electronic records, photographs, videos and audio recordings according to established archival principles and practices. They work in libraries, museums, government agencies and other organizations that have large collections of digital materials. Their duties may include developing and implementing strategies for the long-term preservation and access of digital archives, organizing digital collections and metadata, creating and maintaining databases, managing digital storage systems and advising researchers on how to access and use digital archives. They also keep up-to-date with new technologies and industry developments to ensure that digital archives are preserved and accessible for future generations.

Our Digital Archivist job description includes the Digital Archivist responsibilities, duties, skills, education, qualifications, and experience.

Digital Archivist Example

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If you need an example job description for a Digital Archivist download the one below, alternatively we have many other Arts job description samples and a job description library with over 3000 job descriptions templates that you can download for free.

What does a Digital Archivist do?

Digital Archivist

We are seeking a highly organised and motivated Digital Archivist to join our team. The successful candidate will be responsible for managing our digital archives and ensuring that our digital records are well maintained and easily accessible.

The Digital Archivist will be responsible for creating, maintaining and managing our digital archives, ensuring that all digital records are stored securely and are easy to find. The Digital Archivist will be expected to develop and implement procedures for digital archiving, as well as for cataloguing and indexing digital records into our archives. Additionally, the Digital Archivist will be responsible for ensuring that all digital records are backed up and stored securely, as well as for troubleshooting any technical issues that may arise.

The successful candidate will possess strong organisational and communication skills, as well as a knowledge of archival principles and digital recordkeeping techniques. They should have experience working with digital archives, as well as a good understanding of computer systems and software.

If you believe you have the right skills and experience to be an effective Digital Archivist, we would love to hear from you.

Digital Archivist Role Purpose

The purpose of a digital archivist is to manage, preserve and provide access to digital records, documents and other electronic information. This involves understanding the legal, technical, ethical and economic aspects of managing digital information to ensure that the information is preserved over time and accessible for future use. Digital archivists may be responsible for the migration of digital records between different media, systems and formats, as well as for the development of policies and procedures for digital archiving and access. They may also be responsible for cataloguing digital records and providing access to digitised materials.

Digital Archivist Role

A digital archivist is responsible for preserving and managing digital records for an organisation. They ensure that digital assets are stored, organised and maintained securely and in accordance with relevant standards and regulations. They also develop and implement strategies for finding, preserving and providing access to digital records.

Digital Archivist Duties

  • Preserving digital records and artefacts
  • Maintaining digital databases and archives
  • Organising digital records and information
  • Ensuring digital records are secure and accessible
  • Developing archiving standards and procedures

Digital Archivist Requirements

  • A degree in archival studies, library science, information science, or a related field
  • Demonstrable experience managing digital archives and collections
  • Proficiency in a range of digital repository software
  • Strong understanding of digital formats and standards
  • Excellent organisational and communication skills

Digital Archivist Skills

  • Data analysis
  • Metadata management
  • Knowledge of digital preservation
  • Information governance

Digital Archivist Personal Traits

  • Ability to work independently
  • Excellent organisational skills
  • Strong attention to detail
  • Good communication skills
  • Ability to stay up to date with technological advances

How to write a Digital Archivist Job Advert

Use our job advert template to write a job advert for posting on job sites and job boards. Our job advertising templates are carefully created to help you reach your audience and beat the competition to the best talent.

A job description informs the reader about a job, whereas a job advert’s main objective is to sell the job opportunity to attract as many suitable applicants possible. A job advert maybe the first touch-point a candidate has with your company so it is important to create a great impression.

Job Advertisements should enticing, so considering using short, exciting language which get the reader’s attention.

How to write a Digital Archivist Job Description

To write a job description, we recommend starting with a job description template from our job description library, which contains examples for 800+ positions and professions. Our job description examples include a job summary with duties and responsibilities and skills and requirements, which can be personalised for your job vacancy.

Job Description Advice - Guidance on How to Personalise a Digital Archivist Job Specification

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

Job Description Tips - Help on formatting a Digital Archivist Job Specification

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company's culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.

How to Hire a Digital Archivist

Once you have selected your Job Description download it or convert it to a Job Advert. From here you can post/advertise your job across our network of job boards. If you wish to use the job description for a CV Template click through for advice and Convert to a CV

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