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Municipal Clerk Job Description

What does a Municipal Clerk do?

A Municipal Clerk is responsible for maintaining all of the official records and documents of local governments. They handle administrative tasks such as taking meeting minutes, recording votes, and managing official correspondence. Municipal Clerks must be knowledgeable about local government operations and regulations in order to provide support to elected officials and their constituents. They also serve as a liaison between government and the public, fielding questions and providing information to citizens on a variety of topics such as voting procedures, local ordinances, and public services. Overall, they play a vital role in ensuring transparency and accountability in local government.

Our Municipal Clerk job description includes the Municipal Clerk responsibilities, duties, skills, education, qualifications, and experience.

Municipal Clerk Example

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If you need an example job description for a Municipal Clerk download the one below, alternatively we have many other Public Sector job description samples and a job description library with over 3000 job descriptions templates that you can download for free.

What does a Municipal Clerk do?

The Municipal Clerk is responsible for providing effective and efficient administrative, financial and customer service support to the local authority. The Clerk is the Chief Financial Officer and acts as the Head of Paid Service, deputising for the Chief Executive and other Senior Officers where necessary. The role requires a professional, knowledgeable and organised individual who can demonstrate excellent communication and interpersonal skills.

The Municipal Clerk is responsible for ensuring the efficient and effective day-to-day operations of the Council, including the management of financial and human resources, the implementation of policies and procedures, and the provision of advice to the Council and its Members. The Clerk is also responsible for ensuring that the Council complies with all relevant legislation, regulations and codes of practice.

The successful candidate must have experience in a senior financial management role and a proven track record in managing budgets and complex financial matters. They must have a comprehensive understanding of the principles and practice of local government and the ability to manage a wide range of services. They must also have excellent interpersonal and communication skills and the ability to work effectively with elected Members and other stakeholders.

Municipal Clerk Role Purpose

The purpose of a Municipal Clerk is to provide professional, efficient and ethical administrative support to a local government. The Clerk is responsible for ensuring that all council proceedings, including meetings, elections, and other activities, are conducted in accordance with the law and are properly recorded. The Clerk is also responsible for the preparation, circulation and maintenance of official council documents and records, such as agendas, minutes, reports, and other documents. The Clerk provides administrative and procedural guidance to councillors and staff.

Municipal Clerk Role

A Municipal Clerk is responsible for providing administrative support to local authorities, such as overseeing council meetings, preparing agendas and minutes, and maintaining records. They also provide advice on legal and procedural matters, ensuring compliance with statutory regulations.

Municipal Clerk Duties

  • Preparing agendas and taking minutes of meetings
  • Handling correspondence and maintaining records
  • Administering elections and referenda
  • Processing planning applications
  • Advising councillors and responding to enquiries from the public
  • Providing administrative support to other staff

Municipal Clerk Requirements

  • Excellent communication skills
  • Strong interpersonal skills
  • Ability to work in a fast-paced environment
  • Proficiency in MS Office and other relevant software
  • Good organisational and time-management skills
  • Ability to work with minimal supervision

Municipal Clerk Skills

  • Excellent communication skills
  • Excellent organisational and administrative skills
  • Ability to pay attention to detail
  • Computer literacy
  • Ability to interpret and apply legislation
  • Ability to remain impartial and objective

Municipal Clerk Personal Traits

  • Excellent communication skills
  • Strong organisational and time management skills
  • Ability to work under pressure
  • Ability to work with confidential information

How to write a Municipal Clerk Job Advert

Use our job advert template to write a job advert for posting on job sites and job boards. Our job advertising templates are carefully created to help you reach your audience and beat the competition to the best talent.

A job description informs the reader about a job, whereas a job advert’s main objective is to sell the job opportunity to attract as many suitable applicants possible. A job advert maybe the first touch-point a candidate has with your company so it is important to create a great impression.

Job Advertisements should enticing, so considering using short, exciting language which get the reader’s attention.

How to write a Municipal Clerk Job Description

To write a job description, we recommend starting with a job description template from our job description library, which contains examples for 800+ positions and professions. Our job description examples include a job summary with duties and responsibilities and skills and requirements, which can be personalised for your job vacancy.

Job Description Advice - Guidance on How to Personalise a Municipal Clerk Job Specification

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

Job Description Tips - Help on formatting a Municipal Clerk Job Specification

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company's culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.

How to Hire a Municipal Clerk

Once you have selected your Job Description download it or convert it to a Job Advert. From here you can post/advertise your job across our network of job boards. If you wish to use the job description for a CV Template click through for advice and Convert to a CV

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