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Parts Clerk Job Description

What does a Parts Clerk do?

A Parts Clerk is responsible for managing inventory, ordering, receiving and distributing parts and supplies in a timely manner. They may also be responsible for maintaining records of transactions and tracking inventory levels to ensure that stock levels are maintained and orders are received in a timely manner. Additionally, they may need to communicate with suppliers to resolve issues with order discrepancies or delayed shipments. While demonstrating excellent organisational and communication skills, a Parts Clerk plays an important role in ensuring that the right parts and supplies are available, contributing to the success of the business or organisation they work for.

Our Parts Clerk job description includes the Parts Clerk responsibilities, duties, skills, education, qualifications, and experience.

Parts Clerk Example

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If you need an example job description for a Parts Clerk download the one below, alternatively we have many other Sales job description samples and a job description library with over 3000 job descriptions templates that you can download for free.

What does a Parts Clerk do?

A Parts Clerk is responsible for managing the ordering, receiving, storing and distributing of parts and components for a company. This role requires an individual with a keen eye for detail, the ability to stay well-organised and excellent customer service skills.

Duties include:

– Ordering parts and components from suppliers

– Checking and verifying parts upon delivery

– Storing parts in the warehouse

– Receiving orders from customers

– Answering customer queries

– Updating customer records

– Tracking parts inventory

– Keeping accurate records of all parts and components

– Liaising with suppliers and other departments

– Ensuring all parts are in good working order and in compliance with safety standards

– Assisting with any other related duties as required.

The ideal candidate should have a background in logistics and customer service with the ability to multitask and work in a fast-paced environment. Knowledge of parts and components is advantageous.

Parts Clerk Role Purpose

The purpose of a parts clerk is to provide administrative support within an automotive parts department. This includes ensuring orders are processed accurately and efficiently, maintaining accurate paperwork and records, ordering stock and managing stock levels, liaising with suppliers and customers, and providing customer service.

Parts Clerk Role

A Parts Clerk is responsible for receiving, stocking, and distributing parts and materials to meet the needs of a business. They must be able to accurately identify and locate parts, place orders, and keep accurate records of parts and materials. They must also possess strong organizational and customer service skills.

Parts Clerk Duties

  • Maintain parts inventory and order new parts as required
  • Receive, check and store parts deliveries
  • Organise and manage parts in storeroom
  • Answer customer queries about parts and prices
  • Liaise with other departments and suppliers
  • Provide reports on stock levels

Parts Clerk Requirements

  • Good organizational skills
  • Computer literacy
  • Ability to work with minimum supervision

Parts Clerk Skills

  • Organising and stocking parts
  • Data entry
  • Ordering stock
  • Customer service
  • Invoicing

Parts Clerk Personal Traits

  • Organised
  • Attention to detail
  • Good customer service skills

How to write a Parts Clerk Job Advert

Use our job advert template to write a job advert for posting on job sites and job boards. Our job advertising templates are carefully created to help you reach your audience and beat the competition to the best talent.

A job description informs the reader about a job, whereas a job advert’s main objective is to sell the job opportunity to attract as many suitable applicants possible. A job advert maybe the first touch-point a candidate has with your company so it is important to create a great impression.

Job Advertisements should enticing, so considering using short, exciting language which get the reader’s attention.

How to write a Parts Clerk Job Description

To write a job description, we recommend starting with a job description template from our job description library, which contains examples for 800+ positions and professions. Our job description examples include a job summary with duties and responsibilities and skills and requirements, which can be personalised for your job vacancy.

Job Description Advice - Guidance on How to Personalise a Parts Clerk Job Specification

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

Job Description Tips - Help on formatting a Parts Clerk Job Specification

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company's culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.

How to Hire a Parts Clerk

Once you have selected your Job Description download it or convert it to a Job Advert. From here you can post/advertise your job across our network of job boards. If you wish to use the job description for a CV Template click through for advice and Convert to a CV

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