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Signing Agent Job Description

What does a Signing Agent do?

A Signing Agent is responsible for verifying the identity of participants in a legal document signing process and ensuring that all required signatures are obtained. They act as a neutral third party, sometimes working for an escrow or title company, and are typically present during the signing of loan agreements, real estate deals, or other legal documents. Additionally, Signing Agents may review documents to ensure completeness and may return them to the appropriate parties. They must have excellent attention to detail, organizational skills, and familiarity with legal documents and procedures.

Our Signing Agent job description includes the Signing Agent responsibilities, duties, skills, education, qualifications, and experience.

Signing Agent Example

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If you need an example job description for a Signing Agent download the one below, alternatively we have many other Office Administration job description samples and a job description library with over 3000 job descriptions templates that you can download for free.

What does a Signing Agent do?

Signing Agent Job Summary:

A Signing Agent is a professional who is hired to witness and authenticate legal documents such as loan agreements, wills, powers of attorney, and other documents. The Signing Agent is responsible for verifying a person's identity, obtaining their signature and ensuring the document is accurately completed. They must also be knowledgeable of applicable laws and provide a high level of customer service. The Signing Agent must be a reliable and accurate individual who is able to work independently and adhere to strict security protocols.

Signing Agent Role Purpose

The purpose of a signing agent is to act as an independent and neutral third party to facilitate the signing of documents, such as legal agreements, contracts, wills and deeds. They witness the signing of the documents, ensuring that all parties involved have read and understood the document, and that the signatories have provided a valid signature. Signing agents also provide notary services, certifying the documents and verifying the identity of the signatories.

Signing Agent Role

A Signing Agent is a person who is appointed to witness the signing of legal documents, such as contracts or deeds, and to ensure that the individuals signing them have the authority to do so. The agent verifies the identity of the signers, administers oaths, and may even take photographs of the transaction.

Signing Agent Duties

  • Provide trustworthy witness services for the signing of documents
  • Ensure the signing of documents is conducted in accordance with the law
  • Check documents for accuracy and completeness
  • Complete document-related paperwork and maintain records of transactions

Signing Agent Requirements

  • Organising meetings and signing documents
  • Ensuring that all documents are signed accurately and efficiently
  • Checking identity documents and other paperwork
  • Providing advice to customers on signing documents

Signing Agent Skills

  • Excellent communication and customer service skills
  • Ability to work independently
  • Knowledge of legal documents and processes

Signing Agent Personal Traits

  • Excellent organisational and communication skills
  • Strong attention to detail
  • Ability to work independently
  • Flexibility and adaptability

How to write a Signing Agent Job Advert

Use our job advert template to write a job advert for posting on job sites and job boards. Our job advertising templates are carefully created to help you reach your audience and beat the competition to the best talent.

A job description informs the reader about a job, whereas a job advert’s main objective is to sell the job opportunity to attract as many suitable applicants possible. A job advert maybe the first touch-point a candidate has with your company so it is important to create a great impression.

Job Advertisements should enticing, so considering using short, exciting language which get the reader’s attention.

How to write a Signing Agent Job Description

To write a job description, we recommend starting with a job description template from our job description library, which contains examples for 800+ positions and professions. Our job description examples include a job summary with duties and responsibilities and skills and requirements, which can be personalised for your job vacancy.

Job Description Advice - Guidance on How to Personalise a Signing Agent Job Specification

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

Job Description Tips - Help on formatting a Signing Agent Job Specification

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company's culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.

How to Hire a Signing Agent

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