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Supply Clerk Job Description

What does a Supply Clerk do?

A Supply Clerk is responsible for managing the inventory of goods and materials for an organization or company. They ensure that supplies are properly stocked and distributed to various departments or individuals within the organization. The Supply Clerk may also be responsible for ordering new supplies, tracking shipping and receiving, and preparing reports on inventory levels. Additionally, they may need to liaise with vendors and negotiate prices to ensure that the organization gets competitive rates for its supplies. Overall, the Supply Clerk plays a vital role in ensuring that an organization has the necessary supplies to operate efficiently and effectively.

Our Supply Clerk job description includes the Supply Clerk responsibilities, duties, skills, education, qualifications, and experience.

Supply Clerk Example

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If you need an example job description for a Supply Clerk download the one below, alternatively we have many other Manufacturing job description samples and a job description library with over 3000 job descriptions templates that you can download for free.

What does a Supply Clerk do?

The Supply Clerk is responsible for the efficient ordering, receiving and distribution of goods and materials. The successful candidate will ensure that the supply of goods and materials is in line with the company’s policies and procedures.

The duties of the Supply Clerk include but are not limited to:

– Receive incoming goods and materials, check for accuracy and quality and document any discrepancies
– Maintain an up-to-date inventory of goods and materials
– Place orders with suppliers, in line with the company’s purchasing procedures
– Process invoices and follow up on any discrepancies
– Monitor stock levels and ensure that supplies are adequate for the company’s needs
– Ensure that all safety measures are adhered to
– Liaise with other departments to ensure that materials are delivered in a timely manner
– Provide regular reports to management on inventory levels and purchasing activities

Supply Clerk Role Purpose

The purpose of a Supply Clerk is to ensure the efficient management and control of the supply of goods and services to an organisation. This includes monitoring stock levels, ordering supplies, organising deliveries and maintaining records of stock. They may also be responsible for negotiating prices and ensuring that the organisation is receiving the best value for money. The Supply Clerk is an important role in ensuring the smooth running of a business.

Supply Clerk Role

A Supply Clerk is responsible for ordering, stocking, and distributing supplies to various departments within an organisation. They also manage inventory levels, ensuring that stock levels are maintained and that orders are filled in a timely manner.

Supply Clerk Duties

  • Maintain inventory records and re-order stock as necessary
  • Receive, unpack and store incoming items
  • Pick, pack and dispatch orders
  • Keep accurate records of stock levels and movements
  • Liaise with suppliers and arrange orders
  • Ensure stock is stored in the correct locations
  • Carry out regular stock checks
  • Check for damaged or expired stock
  • Organise returns and refunds
  • Monitor stock control systems

Supply Clerk Requirements

  • Excellent organizational skills
  • Ability to work with minimal supervision
  • Good communication skills
  • Ability to work with customers and suppliers
  • Knowledge of stock keeping and inventory control

Supply Clerk Skills

  • Inventory management
  • Order processing
  • Data entry
  • Customer service

Supply Clerk Personal Traits

  • Organised
  • Attentive
  • Accurate
  • Good communicator
  • Good with numbers

How to write a Supply Clerk Job Advert

Use our job advert template to write a job advert for posting on job sites and job boards. Our job advertising templates are carefully created to help you reach your audience and beat the competition to the best talent.

A job description informs the reader about a job, whereas a job advert’s main objective is to sell the job opportunity to attract as many suitable applicants possible. A job advert maybe the first touch-point a candidate has with your company so it is important to create a great impression.

Job Advertisements should enticing, so considering using short, exciting language which get the reader’s attention.

How to write a Supply Clerk Job Description

To write a job description, we recommend starting with a job description template from our job description library, which contains examples for 800+ positions and professions. Our job description examples include a job summary with duties and responsibilities and skills and requirements, which can be personalised for your job vacancy.

Job Description Advice - Guidance on How to Personalise a Supply Clerk Job Specification

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

Job Description Tips - Help on formatting a Supply Clerk Job Specification

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company's culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.

How to Hire a Supply Clerk

Once you have selected your Job Description download it or convert it to a Job Advert. From here you can post/advertise your job across our network of job boards. If you wish to use the job description for a CV Template click through for advice and Convert to a CV

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