What does a Civil Clerk do?
A Civil Clerk performs a wide range of administrative tasks in support of civil court proceedings. They are responsible for organizing and maintaining court records and filings, scheduling hearings and other legal proceedings, preparing legal documents, and providing assistance to judges and other court staff. Civil Clerks may also interact with attorneys, litigants, and members of the public who have business with the court. They play a crucial role in ensuring that legal proceedings run smoothly and efficiently, and that all necessary documentation and information is readily available to those who need it.
Our Civil Clerk job description includes the Civil Clerk responsibilities, duties, skills, education, qualifications, and experience.
Civil Clerk Example
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If you need an example job description for a Civil Clerk download the one below, alternatively we have many other Public Sector job description samples and a job description library with over 3000 job descriptions templates that you can download for free.
What does a Civil Clerk do?
A Civil Clerk is responsible for providing administrative support to various departments in a local government or public sector organisation. The role involves a range of duties including data entry, filing, answering telephone calls and emails, maintaining records and providing general administrative assistance. The Civil Clerk must be able to multitask and work to deadlines in order to ensure the smooth running of the organisation. Excellent organisational and communication skills are essential for this role.
Civil Clerk Role Purpose
The purpose of a Civil Clerk is to provide administrative and clerical support to the Civil Service. This role involves ensuring the efficient and effective operation of the department's administrative functions, such as record-keeping, filing documents and providing support to staff. The Civil Clerk is responsible for providing a professional and efficient service to internal and external customers, as well as ensuring the department's compliance with relevant legislation.
Civil Clerk Role
A Civil Clerk is responsible for providing administrative support to a variety of departments within the public sector, such as local government, the NHS and other public bodies. This role involves carrying out administrative tasks such as data entry, filing and record-keeping, and providing customer service to clients.
Civil Clerk Duties
- Provide administrative support to the civil service department
- Maintain accurate records and filing systems
- Organise meetings, prepare agendas and take minutes
- Update and maintain databases
- Liaise with internal and external stakeholders
- Handle correspondence
- Maintain a high level of customer service
- Undertake any other duties as required
Civil Clerk Requirements
- Excellent communication and interpersonal skills
- Good organisational and time management skills
- Ability to work to deadlines
- Attention to detail
- Ability to work independently and as part of a team
Civil Clerk Skills
- Administrative
- Organizational
- Data Entry
- Document Management
- Customer Service
Civil Clerk Personal Traits
- Excellent communication skills
- Strong administrative and organisational skills
- Ability to work well under pressure
- Good understanding of computer systems
- Ability to work well as part of a team
How to write a Civil Clerk Job Advert
Use our job advert template to write a job advert for posting on job sites and job boards. Our job advertising templates are carefully created to help you reach your audience and beat the competition to the best talent.
A job description informs the reader about a job, whereas a job advert’s main objective is to sell the job opportunity to attract as many suitable applicants possible. A job advert maybe the first touch-point a candidate has with your company so it is important to create a great impression.
Job Advertisements should enticing, so considering using short, exciting language which get the reader’s attention.
How to write a Civil Clerk Job Description
To write a job description, we recommend starting with a job description template from our job description library, which contains examples for 800+ positions and professions. Our job description examples include a job summary with duties and responsibilities and skills and requirements, which can be personalised for your job vacancy.
Job Description Advice - Guidance on How to Personalise a Civil Clerk Job Specification
The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.
Job Description Tips - Help on formatting a Civil Clerk Job Specification
When creating your bespoke description and advert, you should cover and promote these points:
Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.
Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.
Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.
Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.
The company's culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.
Career progression: Including the career path will entice candidates looking for career growth.
Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources.
Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.
Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.
Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.
How to Hire a Civil Clerk
Once you have selected your Job Description download it or convert it to a Job Advert. From here you can post/advertise your job across our network of job boards. If you wish to use the job description for a CV Template click through for advice and Convert to a CV
