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County Clerk Job Description

What does a County Clerk do?

A County Clerk is a public official who manages, records and maintains various administrative and legal documents for a county. They are responsible for ensuring the accurate and timely recording of land deeds, mortgages, marriage licenses, birth certificates, voter registrations and other documents related to government business. They also oversee and conduct elections, manage county records, and provide administrative support for local boards and committees. In addition to these duties, a County Clerk may also be responsible for providing assistance to members of the public who require access to public records and documents.

Our County Clerk job description includes the County Clerk responsibilities, duties, skills, education, qualifications, and experience.

County Clerk Example

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If you need an example job description for a County Clerk download the one below, alternatively we have many other Public Sector job description samples and a job description library with over 3000 job descriptions templates that you can download for free.

What does a County Clerk do?

The County Clerk is responsible for providing a range of services to the public in line with the local county council’s priorities. These services include providing advice and assistance on a range of local government matters, ensuring the accuracy and completeness of council records, and overseeing the day-to-day operations of the county council. The County Clerk is also responsible for providing administrative support to elected members of the council, preparing and circulating agendas for council meetings, and providing guidance and assistance on legal and procedural matters. The County Clerk is also responsible for maintaining accurate and up-to-date records of county council finances and accounts.

County Clerk Role Purpose

The purpose of a County Clerk is to provide administrative and financial support to a local government body. This role involves preparing reports, budgets and accounts, as well as providing advice on legal and procedural matters. The County Clerk also maintains records, attends meetings, and responds to correspondence from the public, elected members and external bodies.

County Clerk Role

A County Clerk provides administrative and clerical support to the County Council, dealing with a range of duties such as maintaining records, preparing reports, organising meetings and handling correspondence.

County Clerk Duties

  • Maintaining and updating records
  • Issuing licences and certificates
  • Receiving and processing payments
  • Assisting with the electoral process
  • Answering enquiries from the public

County Clerk Requirements

  • Good knowledge of administrative and secretarial procedures
  • Excellent communication, organisational, and IT skills
  • Ability to work accurately and to tight deadlines

County Clerk Skills

  • Excellent communication
  • Organisational skills
  • Computer literacy
  • Attention to detail

County Clerk Personal Traits

  • Organised
  • Accurate
  • Attentive to detail
  • Good communication skills
  • Teamworking ability

How to write a County Clerk Job Advert

Use our job advert template to write a job advert for posting on job sites and job boards. Our job advertising templates are carefully created to help you reach your audience and beat the competition to the best talent.

A job description informs the reader about a job, whereas a job advert’s main objective is to sell the job opportunity to attract as many suitable applicants possible. A job advert maybe the first touch-point a candidate has with your company so it is important to create a great impression.

Job Advertisements should enticing, so considering using short, exciting language which get the reader’s attention.

How to write a County Clerk Job Description

To write a job description, we recommend starting with a job description template from our job description library, which contains examples for 800+ positions and professions. Our job description examples include a job summary with duties and responsibilities and skills and requirements, which can be personalised for your job vacancy.

Job Description Advice - Guidance on How to Personalise a County Clerk Job Specification

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

Job Description Tips - Help on formatting a County Clerk Job Specification

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company's culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.

How to Hire a County Clerk

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