skip to Main Content

Director of Administration Job Description

How to Hire a Director of Administration

Once you have selected your Job Description download it or convert it to a Job Advert. From here you can post/advertise your job across our network of job boards. If you wish to use the job description for a CV Template click through for advice and Convert to a CV

Director of Administration Job Description

We are recruiting for a results-driven Director of Administration with excellent leadership skills to manage and improve the efficiency of our organisation’s operations. Tasks include managing administrative staff, guiding operating methods, disbursing funds to departments, monitoring budgets, improving information systems, overseeing human resources requirements, updating senior executives, analysing financial data, and developing operating procedures and policies.

We expect organisational and strategic planning skills to assist our organisation in generating positive revenue growth, harmonising operations, improving employe performance, and enhancing our business model.

To succeed you must possess strong leadership skills, analytical and strategic thinking abilities, a talent for finance and budgets, ability to multi-task, and superior interpersonal skills. The ideal Director of Administration should streamline operations, ensure that administrative functions run smoothly, eliminate wastage, and improve our organisation’s financial standing thru accurate expenditure monitoring and budget forecasting.

Director of Administration Duties and Responsibilities

  • Reliable and self-motivated.
  • Good communication skills.
  • Superior problem solving skills.
  • Strong leadership qualities.
  • Broad knowledge of business departments and their functions.
  • Strategic thinker.
  • Budget management experience.
  • People-management skills.
  • Exceptional organisational skills.
  • Degree in Business Administration or equivalent.

Director of Administration Skills and Requirements

  • Oversee day-to-day operations.
  • Develop organisational policies.
  • Disturb funds to managers.
  • Manage administrative budgets.
  • Hiring and training administrative staff.
  • Negotiate contracts and agreements with venders.
  • Maintain corporate relationships.
  • Monitor operating expenses.
  • Liaise with HR and other departments.
  • Update executives on business performance.
  • Reliable and self-motivated.
  • Good communication skills.
  • Superior problem solving skills.
  • Strong leadership qualities.
  • Broad knowledge of business departments and their functions.
  • Strategic thinker.
  • Budget management experience.
  • People-management skills.
  • Exceptional organisational skills.
  • Degree in Business Administration or equivalent.

Personalising Your Director of Administration Job Description Advise

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company’s culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.


Back To Top