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Event Coordinator Job Description

We are looking for an Event Coordinator to manage events throughout the whole process. You will oversee all elements of event planning and management. You will discuss the scope and budget with department directors and organise all the details, including securing the venue, arranging food service, entertainment, transportation, and staffing for the event. We expect you to manage each phase of the event to ensure it runs smoothly and to close out all vendor invoices once the event is over. Our ideal candidate has at least two years of event planning experience and has a long history of coordinating successful events.

Event Coordinator Responsibilities

  • Discuss the event budget with management and staff
  • Research venues and vendors that fit within budget
  • Negotiate contracts with vendors
  • Oversee each part of the event to ensure it runs smoothly
  • Schedule staff and other crews for the day of the event
  • Process all invoices to ensure vendor payments

Event Coordinator Requirements

  • Bachelor’s degree in hospitality, or a related field
  • 2+ years in event planning
  • Excellent communication and organisational skills
  • Portfolio of successful events
  • Flexible schedule

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