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Event Coordinator Job Description

What does an Event Coordinator do?

Event Coordinators work in the event industry and might specialise in company events or personal events such as wedding celebrations. Event Coordinator responsibilities include collating event specifications and creating unforgettable events through excellent time management and attention to detail. Event Coordinators ensure event operations run smoothly and report to an Event Manager or directly to the client.

Our Event Coordinator job description includes the Event Coordinator responsibilities, duties, skills, education, qualifications, and experience.

Event Coordinator Example

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If you need an example job description for an Event Coordinator download the one below, alternatively we have many other Hospitality and Leisure job description samples and a job description library with over 3000 job descriptions templates that you can download for free.

What does an Event Coordinator do?

Event coordinators, also known as event specialists or event planners, are responsible for every aspect of event planning. Their main duties include selecting venues, determining the cost, arranging event services, and monitoring client approval. They may work for an events company or as a contractor.

Event Coordinator Role

We are looking for an Event Coordinator to manage events throughout the whole process. You will oversee all elements of event planning and management. You will discuss the scope and budget with department directors and organise all the details, including securing the venue, arranging food service, entertainment, transportation, and staffing for the event. We expect you to manage each phase of the event to ensure it runs smoothly and to close out all vender invoices once the event is over. Our ideal candidate has at least two years of event planning experience and has a long history of coordinating successful events.

Event Coordinator Duties

  • Discuss the event budget with management and staff
  • Research venues and venders that fit within budget
  • Negotiate contracts with venders
  • Oversee each part of the event to ensure it runs smoothly
  • Schedule staff and other crews for the day of the event
  • Process all invoices to ensure vender payments

Event Coordinator Requirements

  • Bachelor’s degree in hospitality, or a related field
  • 2+ years in event planning
  • Excellent communication and organisational skills
  • Portfolio of successful events
  • Flexible schedule

Event Coordinator Qualifications

The education and qualifications of an Event Coordinator might include the following:

  • A Higher National Diploma or Degree in Events Management, Hospitality Management, Marketing, Business Management, Communications, Public Relations, or Leisure and Tourism
  • Two A Levels
  • At least Four GCSEs, including English and Maths

Event Coordinator Desired Experience

The relevant experience for successful Event Coordinators might include working in an Event Planner role, where the individual could develop their event management and communication skills.

Event Coordinator Training

Possible training of a good Event Coordinator candidate might include:

  • Events Assistant Advanced Apprenticeship
  • Hospitality Management Higher Apprenticeship
  • Level 2 Certificate in Event Planning
  • Level 3 Diploma in Live Events and Promotion
  • Level 3 Certificate in Event Management

How to write an Event Coordinator Job Advert

Use our job advert template to write a job advert for posting on job sites and job boards. Our job advertising templates are carefully created to help you reach your audience and beat the competition to the best talent.

A job description informs the reader about a job, whereas a job advert’s main objective is to sell the job opportunity to attract as many suitable applicants possible. A job advert maybe the first touch-point a candidate has with your company so it is important to create a great impression.

Job Advertisements should enticing, so considering using short, exciting language which get the reader’s attention.

How to write an Event Coordinator Job Description

To write a job description, we recommend starting with a job description template from our job description library, which contains examples for 800+ positions and professions. Our job description examples include a job summary with duties and responsibilities and skills and requirements, which can be personalised for your job vacancy.

Job Description Advice - Guidance on How to Personalise an Event Coordinator Job Specification

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

Job Description Tips - Help on formatting an Event Coordinator Job Specification

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company's culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.

How to Hire an Event Coordinator

Once you have selected your Job Description download it or convert it to a Job Advert. From here you can post/advertise your job across our network of job boards. If you wish to use the job description for a CV Template click through for advice and Convert to a CV

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