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Facility Manager Job Description

What does a Facility Manager do?

A Facility Manager is responsible for overseeing the maintenance, repair, and overall management of a facility such as an office building, hospital, or apartment complex. They ensure that the facility is safe, secure, and operating efficiently by supervising maintenance staff, managing budgets, and coordinating with outside contractors and vendors. They also keep track of all necessary documentation, such as permits and licenses, and ensure that the facility complies with all relevant health and safety regulations. In addition, they may be responsible for managing projects related to facility expansion, relocation, or renovations.

Our Facility Manager job description includes the Facility Manager responsibilities, duties, skills, education, qualifications, and experience.

Facility Manager Example


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If you need an example job description for a Facility Manager download the one below, alternatively we have many other Agriculture job description samples and a job description library with over 3000 job descriptions templates that you can download for free.

What does a Facility Manager do?

Facility Manager Job Summary

The Facility Manager is responsible for overseeing the daily operations of a facility, ensuring that health and safety standards are met and that all equipment, machinery and systems are functioning effectively. They are also required to manage staff, ensure the facility is compliant with relevant regulations, and ensure that the facility runs efficiently and effectively.

The Facility Manager will be responsible for all aspects of the facility, including maintenance, repairs, upgrades, and budgeting. They must have a comprehensive understanding of the facility’s systems and equipment, as well as the safety protocols and procedures that must be followed. They should also be well-versed in the relevant laws and regulations that pertain to the facility.

The Facility Manager must possess excellent management, organizational, and problem-solving skills. They must have the ability to motivate staff, prioritize tasks, and handle difficult situations in a professional manner. They must also be able to develop policies, procedures, and programs that ensure the facility is running smoothly and safely.

The Facility Manager must have a valid driver’s license and be willing to travel to other locations as needed. They must also have a thorough understanding of the local and regional regulations and codes that pertain to their facility.

Facility Manager Role Purpose

The purpose of a Facility Manager is to oversee the day-to-day operations of a business or facility. This may involve managing staff, budgeting, scheduling, and other administrative tasks. The Facility Manager is also responsible for ensuring the safety of the facility, maintenance and upkeep of the premises, and responding to customer inquiries. The role of the Facility Manager is integral in maintaining the quality of service and operations provided by the facility.

Facility Manager Role

A Facility Manager is responsible for the day-to-day maintenance, operation and management of a facility, such as an office building, commercial property or other similar site. They oversee all aspects of the facility, including upkeep, repairs, security and safety. Facility Managers also work with other departments to ensure the smooth running of the premises.

Facility Manager Duties

  • Manage the day-to-day operations of the facility
  • Coordinate staff scheduling and ensure proper staffing levels
  • Maintain a safe and secure environment for staff and customers
  • Ensure that the facility is kept in good repair and up to health and safety standards
  • Develop and implement policies and procedures to ensure efficient and effective operations
  • Ensure compliance with legal and ethical standards
  • Manage vendor relationships and ensure that services are delivered in a timely manner
  • Develop and maintain budgets and monitor spending
  • Handle customer inquiries and complaints

Facility Manager Requirements

  • Ability to manage personnel and resources efficiently
  • Exceptional problem-solving skills
  • Strong communication and interpersonal skills
  • Excellent organisational and leadership capabilities
  • Knowledge of relevant safety and maintenance regulations

Facility Manager Skills

  • Organisational skills
  • Team management
  • Time management
  • Problem solving
  • Strategic planning
  • Budgeting

Facility Manager Personal Traits

  • Organised
  • Reliable
  • Responsible
  • Ability to prioritise

How to write a Facility Manager Job Advert

Use our job advert template to write a job advert for posting on job sites and job boards. Our job advertising templates are carefully created to help you reach your audience and beat the competition to the best talent.

A job description informs the reader about a job, whereas a job advert’s main objective is to sell the job opportunity to attract as many suitable applicants possible. A job advert maybe the first touch-point a candidate has with your company so it is important to create a great impression.

Job Advertisements should enticing, so considering using short, exciting language which get the reader’s attention.

How to write a Facility Manager Job Description

To write a job description, we recommend starting with a job description template from our job description library, which contains examples for 800+ positions and professions. Our job description examples include a job summary with duties and responsibilities and skills and requirements, which can be personalised for your job vacancy.

Job Description Advice - Guidance on How to Personalise a Facility Manager Job Specification

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

Job Description Tips - Help on formatting a Facility Manager Job Specification

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company's culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.

How to Hire a Facility Manager

Once you have selected your Job Description download it or convert it to a Job Advert. From here you can post/advertise your job across our network of job boards. If you wish to use the job description for a CV Template click through for advice and Convert to a CV

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