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Legal Administrator Job Description

What does a Legal Administrator do?

A Legal Administrator is responsible for managing the administrative tasks of a law firm or legal department. They undertake a range of duties, including organizing meetings, managing files and records, drafting legal documents, liaising with clients, and providing administrative support to lawyers and other legal professionals. Legal Administrators play a critical role in ensuring the smooth running of legal operations, and their attention to detail and strong organizational skills are essential for ensuring a high level of efficiency and accuracy in the legal workplace. They also ensure compliance with legal procedures and regulations, and work closely with lawyers and support staff to deliver high-quality legal services.

Our Legal Administrator job description includes the Legal Administrator responsibilities, duties, skills, education, qualifications, and experience.

Legal Administrator Example

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If you need an example job description for a Legal Administrator download the one below, alternatively we have many other Legal job description samples and a job description library with over 3000 job descriptions templates that you can download for free.

What does a Legal Administrator do?

A Legal Administrator is responsible for providing administrative support to the legal team and other departments within the organisation. This role involves the organisation and management of legal documents, the coordination of legal activities, the maintenance of records, the coordination of meetings and the preparation of briefs, reports and papers. The role also requires excellent communication, organisation and interpersonal skills. The Legal Administrator will be required to have a good understanding of the workings of a legal office and will be expected to take initiative and provide support to the legal team as required.

Legal Administrator Role Purpose

The purpose of a Legal Administrator is to provide support to lawyers, paralegals and other legal professionals in the day-to-day operations of a law firm or other legal setting. This may include maintaining client databases, filing documents, preparing court documents, researching legal matters, and other administrative duties. Legal Administrators may also be responsible for ensuring the accuracy of legal documents, preparing reports and presentations, making travel arrangements, and providing customer service.

Legal Administrator Role

A Legal Administrator is responsible for providing support to the legal team in an organisation. This may involve research, document preparation, filing, and other administrative tasks. The role also requires excellent organisational skills and a good understanding of the legal profession.

Legal Administrator Duties

  • Prepare legal documents, correspondence and reports
  • Liaise with clients and other legal professionals
  • Manage filing systems and databases
  • Organise meetings and appointments
  • Carry out research and analysis of legal documents
  • Provide administrative support to lawyers
  • Manage and maintain legal records
  • Monitor legal changes and updates

Legal Administrator Requirements

  • Excellent organisational and communication skills
  • Ability to work to tight deadlines
  • Proficiency in Microsoft Office
  • Knowledge of legal terminology
  • Ability to maintain confidentiality

Legal Administrator Skills

  • Excellent organisation and communication skills
  • Strong IT proficiency
  • Ability to analyse legal documents
  • Ability to manage multiple tasks

Legal Administrator Personal Traits

  • Organised
  • Detail-oriented
  • Excellent communication skills
  • Familiarity with legal terminology and procedures

How to write a Legal Administrator Job Advert

Use our job advert template to write a job advert for posting on job sites and job boards. Our job advertising templates are carefully created to help you reach your audience and beat the competition to the best talent.

A job description informs the reader about a job, whereas a job advert’s main objective is to sell the job opportunity to attract as many suitable applicants possible. A job advert maybe the first touch-point a candidate has with your company so it is important to create a great impression.

Job Advertisements should enticing, so considering using short, exciting language which get the reader’s attention.

How to write a Legal Administrator Job Description

To write a job description, we recommend starting with a job description template from our job description library, which contains examples for 800+ positions and professions. Our job description examples include a job summary with duties and responsibilities and skills and requirements, which can be personalised for your job vacancy.

Job Description Advice - Guidance on How to Personalise a Legal Administrator Job Specification

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

Job Description Tips - Help on formatting a Legal Administrator Job Specification

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company's culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.

How to Hire a Legal Administrator

Once you have selected your Job Description download it or convert it to a Job Advert. From here you can post/advertise your job across our network of job boards. If you wish to use the job description for a CV Template click through for advice and Convert to a CV

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