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Maintenance Clerk Job Description

What does a Maintenance Clerk do?

A Maintenance Clerk is responsible for maintaining accurate records of equipment and machinery maintenance schedules, repairs, and inventory. They liaise with vendors and suppliers to ensure necessary supplies are ordered and received in a timely manner. Additionally, they may be responsible for conducting routine inspections of machinery and equipment to identify any defects or malfunctions that may require attention. The Maintenance Clerk plays a key role in the smooth operation of a maintenance department, ensuring that all equipment is well-maintained and up-to-date with all scheduled routine checks and repairs.

Our Maintenance Clerk job description includes the Maintenance Clerk responsibilities, duties, skills, education, qualifications, and experience.

Maintenance Clerk Example

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If you need an example job description for a Maintenance Clerk download the one below, alternatively we have many other Facilities Management job description samples and a job description library with over 3000 job descriptions templates that you can download for free.

What does a Maintenance Clerk do?

The Maintenance Clerk is responsible for carrying out a range of administrative duties necessary to ensure the efficient running of the maintenance department. This includes updating and maintaining records, scheduling maintenance activities and liaising with the relevant personnel. The successful candidate will have excellent organisational and communication skills, as well as a strong customer service orientation. They must also have the ability to use a range of computer software and be able to work independently and as part of a team.

Maintenance Clerk Role Purpose

The purpose of a Maintenance Clerk is to provide administrative support to a company's maintenance department. This role requires excellent organisational and communication skills as the Clerk is responsible for managing and tracking maintenance requests, scheduling and coordinating maintenance, and updating records and documents. The Clerk must also ensure that all maintenance tasks are completed correctly and on time and must be able to troubleshoot any issues that arise.

Maintenance Clerk Role

Maintenance Clerks are responsible for carrying out administrative duties related to the maintenance of buildings, equipment, and other assets. Duties may include filing and managing records, coordinating maintenance activities, providing customer service, and ensuring compliance with applicable regulations.

Maintenance Clerk Duties

  • Manage maintenance records and schedules
  • Organise and supervise maintenance staff
  • Perform basic maintenance tasks
  • Inspect and test equipment
  • Resolve maintenance issues
  • Monitor supplies and order new materials when needed

Maintenance Clerk Requirements

  • Ability to work well independently and as part of a team
  • Good organizational skills
  • Good communication and interpersonal skills
  • Ability to work under pressure and to tight deadlines
  • Ability to prioritize workload

Maintenance Clerk Skills

  • Good organisational skills
  • Computer literacy
  • Ability to manage multiple tasks
  • Ability to work independently
  • Good communication skills
  • Knowledge of general maintenance processes

Maintenance Clerk Personal Traits

  • Good communication skills
  • Organisational skills
  • Self-motivated
  • Ability to work to deadlines
  • Attention to detail

How to write a Maintenance Clerk Job Advert

Use our job advert template to write a job advert for posting on job sites and job boards. Our job advertising templates are carefully created to help you reach your audience and beat the competition to the best talent.

A job description informs the reader about a job, whereas a job advert’s main objective is to sell the job opportunity to attract as many suitable applicants possible. A job advert maybe the first touch-point a candidate has with your company so it is important to create a great impression.

Job Advertisements should enticing, so considering using short, exciting language which get the reader’s attention.

How to write a Maintenance Clerk Job Description

To write a job description, we recommend starting with a job description template from our job description library, which contains examples for 800+ positions and professions. Our job description examples include a job summary with duties and responsibilities and skills and requirements, which can be personalised for your job vacancy.

Job Description Advice - Guidance on How to Personalise a Maintenance Clerk Job Specification

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

Job Description Tips - Help on formatting a Maintenance Clerk Job Specification

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company's culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.

How to Hire a Maintenance Clerk

Once you have selected your Job Description download it or convert it to a Job Advert. From here you can post/advertise your job across our network of job boards. If you wish to use the job description for a CV Template click through for advice and Convert to a CV

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