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Payroll Officer Job Description

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Payroll Officer Job Description

We are recruiting for a Payroll Officer to join our team. You will be responsible for following and managing our company’s payroll data. You will be required to track employee work hours, prepare compensation checks, calculate bonuses and allowances, and respond to employee questions about wages and deductions.

To succeed as a Payroll Officer, you should have detailed knowledge of accounting and payroll procedures, familiarity with labour legislation and advanced mathematical skills.  We expect you to be able to process payment checks on time and resolve payroll issues in a timely manner.

Payroll Officer Responsibilities

  • Previous experience working as a Payroll Officer.
  • Advanced Mathematical skills and strong attention to detail.
  • Proficient with payroll software including Quickbooks, Sage, EPAY, and Gusto.
  • Familiarity with accounting software and procedures.
  • Ability to handle confidential information.
  • Familiarity with state labor laws.
  • Excellent communication and interpersonal skills.
  • Ability to prepare and present financial reports.
  • Bachelor’s degree in Accounting, Human Resources, or a similar field.

Payroll Officer Requirements

  • Preparing employee compensation checks using payroll software.
  • Ensuring taxes comply with company and state regulations.
  • Scheduling electronic payments and handing out paychecks.
  • Preparing payroll reports.
  • Collecting daily, weekly, and monthly employee time sheets.
  • Calculating employee work hours.
  • Calculating employee benefits and deductions.
  • Distributing payment statements.
  • Responding to employee questions about compensation, taxes, benefits, and deductions.
  • Entering new employee data into the company database.
  • Previous experience working as a Payroll Officer.
  • Advanced Mathematical skills and strong attention to detail.
  • Proficient with payroll software including Quickbooks, Sage, EPAY, and Gusto.
  • Familiarity with accounting software and procedures.
  • Ability to handle confidential information.
  • Familiarity with state labor laws.
  • Excellent communication and interpersonal skills.
  • Ability to prepare and present financial reports.
  • Bachelor’s degree in Accounting, Human Resources, or a similar field.

Personalising Your Payroll Officer Job Description Advise

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company’s culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.


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