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Charge Entry Specialist Job Description

What does a Charge Entry Specialist do?

A Charge Entry Specialist is responsible for accurately entering and reviewing medical billing codes for patient services and treatments. They ensure that the billing codes accurately reflect the services provided by healthcare professionals, and that all charges are correctly entered into the billing system. The duties of a Charge Entry Specialist may also include reviewing and reconciling billing reports, monitoring claim denials and rejections, and providing support to billing and coding teams to ensure timely reimbursement for healthcare services. A Charge Entry Specialist must have a strong attention to detail, knowledge of medical billing and coding regulations, and the ability to work independently with little supervision.

Our Charge Entry Specialist job description includes the Charge Entry Specialist responsibilities, duties, skills, education, qualifications, and experience.

Charge Entry Specialist Example


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If you need an example job description for a Charge Entry Specialist download the one below, alternatively we have many other job description samples and a job description library with over 3000 job descriptions templates that you can download for free.

What does a Charge Entry Specialist do?

Charge Entry Specialist Job Summary

We are looking for an experienced and detail-oriented Charge Entry Specialist to join our team. The ideal candidate will possess excellent data entry and communication skills, as well as the ability to work independently.

In this role, you will be responsible for accurately entering and verifying patient charges into our billing system. You will review claims for completeness, accuracy, and compliance with billing regulations. You will also be responsible for responding to customer inquiries, resolving issues, and providing customer service.

To be successful in this role, you must have excellent typing and data entry skills, as well as the ability to work independently with minimal supervision. You must have good communication and customer service skills, be organized and detail-oriented, and have an understanding of billing regulations.

If you are an experienced and detail-oriented Charge Entry Specialist, we would love to hear from you.

Charge Entry Specialist Role Purpose

The purpose of a Charge Entry Specialist is to ensure the accuracy and timeliness of charge entry and to be responsible for coding and entering patient demographic, insurance and clinical information into the system. This role also involves validating and researching charge information, correcting errors and discrepancies, and preparing billing reports. Additionally, this specialist is responsible for providing excellent customer service and responding to inquiries in a timely and professional manner.

Charge Entry Specialist Role

A Charge Entry Specialist is a medical professional responsible for accurately entering data into medical billing software. They must ensure accuracy and completeness of medical coding and documentation, and obtain any missing documentation or authorisations necessary for claims processing.

Charge Entry Specialist Duties

  • Data entry of charges into the system
  • Verifying accuracy of charges
  • Resolving discrepancies in charges
  • Reconciling accounts
  • Providing customer service related to charge inquiries

Charge Entry Specialist Requirements

  • Excellent data entry skills
  • High level of accuracy and attention to detail
  • Ability to work independently and manage own workload
  • Ability to work effectively under pressure

Charge Entry Specialist Skills

  • Data entry
  • Knowledge of medical billing codes
  • Attention to detail
  • Good communication skills

Charge Entry Specialist Personal Traits

  • Attention to detail
  • Organisational and communication skills
  • Ability to work to deadlines

How to write a Charge Entry Specialist Job Advert

Use our job advert template to write a job advert for posting on job sites and job boards. Our job advertising templates are carefully created to help you reach your audience and beat the competition to the best talent.

A job description informs the reader about a job, whereas a job advert’s main objective is to sell the job opportunity to attract as many suitable applicants possible. A job advert maybe the first touch-point a candidate has with your company so it is important to create a great impression.

Job Advertisements should enticing, so considering using short, exciting language which get the reader’s attention.

How to write a Charge Entry Specialist Job Description

To write a job description, we recommend starting with a job description template from our job description library, which contains examples for 800+ positions and professions. Our job description examples include a job summary with duties and responsibilities and skills and requirements, which can be personalised for your job vacancy.

Job Description Advice - Guidance on How to Personalise a Charge Entry Specialist Job Specification

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

Job Description Tips - Help on formatting a Charge Entry Specialist Job Specification

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company's culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.

How to Hire a Charge Entry Specialist

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