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City Clerk Job Description

What does a City Clerk do?

A City Clerk is responsible for ensuring the smooth running of the administrative functions of a local authority and is primarily tasked with maintaining accurate records of City Council meetings, supervising the preparation of official documents such as legal and financial reports and ensuring compliance with local, state, and federal regulations. Additionally, they are responsible for handling the election process, maintaining voter registration records, and administering oaths of office. The role requires strong organizational and management skills, as well as excellent communication skills and attention to detail. They also interact frequently with members of the public and various city departments, so a personable demeanor is crucial for success in this role.

Our City Clerk job description includes the City Clerk responsibilities, duties, skills, education, qualifications, and experience.

City Clerk Example

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If you need an example job description for a City Clerk download the one below, alternatively we have many other Public Sector job description samples and a job description library with over 3000 job descriptions templates that you can download for free.

What does a City Clerk do?

The City Clerk is an important role in a local government setting, providing an essential link between the public and their council. The Clerk is responsible for ensuring that the council operates in accordance with all relevant laws and regulations, and that members of the public are kept informed of the decisions made by their elected representatives.

The City Clerk will also be responsible for preparing the agenda for council meetings, taking minutes of the meetings and ensuring that resolutions are implemented. Other duties may include hiring, managing and supervising staff, providing administrative support, managing records and responding to public enquiries.

The successful candidate must have excellent communication, organisational and interpersonal skills, as well as strong knowledge of local government law and procedures. They must be able to work effectively in a team environment, and be able to handle a variety of tasks simultaneously.

City Clerk Role Purpose

The job role of a City Clerk is to provide administrative support services to the local government and to ensure that the city is running efficiently and effectively. This includes helping to manage the finances, keeping records, and providing advice on legal matters. The City Clerk is also responsible for organizing meetings and preparing agendas, preparing reports, and communicating with the public. The City Clerk is also responsible for maintaining and updating the city's records and ensuring compliance with state and local regulations.

City Clerk Role

A City Clerk is responsible for providing administrative and clerical support to the local government. This includes filing and maintaining records, preparing reports and correspondence, responding to inquiries, providing customer service, and assisting with budgeting and financial management.

City Clerk Duties

  • Maintaining records and archives
  • Liaising with external organisations
  • Responding to public enquiries
  • Providing information and advice to elected councillors
  • Organising and managing council meetings
  • Implementing administrative procedures
  • Drafting and issuing legal documents
  • Administering elections and referendums

City Clerk Requirements

  • Good knowledge of local government and administrative procedures
  • Excellent organisational, administrative and financial management skills
  • Strong communication, interpersonal and customer service skills
  • Ability to work to tight deadlines and manage competing priorities
  • Excellent IT skills with knowledge of relevant software packages

City Clerk Skills

  • Excellent organisational skills
  • Strong communication skills
  • Ability to work under pressure
  • Computer literacy
  • Knowledge of local government legislation and regulations

City Clerk Personal Traits

  • Excellent organisational skills
  • Good knowledge of administrative processes
  • Excellent communication skills
  • Ability to manage a wide range of tasks efficiently

How to write a City Clerk Job Advert

Use our job advert template to write a job advert for posting on job sites and job boards. Our job advertising templates are carefully created to help you reach your audience and beat the competition to the best talent.

A job description informs the reader about a job, whereas a job advert’s main objective is to sell the job opportunity to attract as many suitable applicants possible. A job advert maybe the first touch-point a candidate has with your company so it is important to create a great impression.

Job Advertisements should enticing, so considering using short, exciting language which get the reader’s attention.

How to write a City Clerk Job Description

To write a job description, we recommend starting with a job description template from our job description library, which contains examples for 800+ positions and professions. Our job description examples include a job summary with duties and responsibilities and skills and requirements, which can be personalised for your job vacancy.

Job Description Advice - Guidance on How to Personalise a City Clerk Job Specification

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

Job Description Tips - Help on formatting a City Clerk Job Specification

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company's culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.

How to Hire a City Clerk

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