What does a City Recorder do?
A City Recorder is a local government official who is responsible for maintaining official records and documents of the city council. The role involves recording meetings, keeping minutes of proceedings, and preparing agendas for council meetings. They also maintain city ordinances and resolutions, ensure that city records are properly stored and organized, and provide access to public records when requested. Additionally, City Recorders may act as the custodian of city records and serve as the liaison between the public and city officials. Overall, a City Recorder plays a crucial role in ensuring transparency and accountability in local government.
Our City Recorder job description includes the City Recorder responsibilities, duties, skills, education, qualifications, and experience.
City Recorder Example
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If you need an example job description for a City Recorder download the one below, alternatively we have many other Public Sector job description samples and a job description library with over 3000 job descriptions templates that you can download for free.
What does a City Recorder do?
The City Recorder is an important and varied role responsible for the efficient recording and management of information, documents and proceedings for a local government authority. This position will operate within the Town Hall and provide administrative support to the Councillors, Officers and the public.
The City Recorder will be responsible for accurately recording, transcribing and maintaining all minutes, proceedings and reports of the Council, Committees and other relevant bodies. They will also be accountable for the efficient management of all records, documents and correspondence in accordance with legal requirements and established policies.
Other duties will include the preparation of agenda papers, the analysis and interpretation of information, the production of reports and the coordination of the Council’s legislative activities. The City Recorder will also be expected to provide advice and guidance to the Mayor, Councillors and Officers on legislative matters.
The successful candidate will be highly organised and possess excellent written and verbal communication skills. They will also be competent in the use of IT systems, proficient in the application of legislative requirements and knowledgeable in the practices of local government.
City Recorder Role Purpose
The purpose of a City Recorder, also known as a Town Clerk, is to act as the administrative head of a local government and manage the day-to-day operations of the municipality. The City Recorder is responsible for the maintenance of city records, such as official minutes, ordinances, resolutions, contracts, and agreements. The City Recorder ensures the accuracy and legality of all documents, and advises the Mayor and City Council on policy and procedural matters. The City Recorder also serves as the local election official and is responsible for organizing, administering, and certifying elections.
City Recorder Role
The City Recorder is a local government official responsible for maintaining records of official documents and proceedings, including ordinances, resolutions, contracts, and other legal documents. The City Recorder is also responsible for providing administrative support to the Mayor, City Council, and other city departments.
City Recorder Duties
- Maintaining official records of City Council meetings and actions
- Preparing and verifying legal documents
- Attending City Council meetings
- Maintaining the City's legal archives
- Assisting in the administration of elections
- Providing administrative support to the City Council
City Recorder Requirements
- Manage and maintain official records of the city
- Develop and monitor systems to ensure efficient and effective record keeping
- Attend meetings of the governing body and keep a record of the proceedings
- Provide accurate information and advice to elected officials, staff and the public
- Develop and implement records management policies and procedures
- Process and respond to Freedom of Information requests
- Assist in the preparation of budgets and financial reports
City Recorder Skills
- Knowledge of local regulations and laws
- Excellent organisational and administrative skills
- Excellent communication and interpersonal skills
- Proficiency in using computer software programs
City Recorder Personal Traits
- Excellent written and verbal communication skills
- Ability to work independently and in a team environment
- Highly organised and efficient
- Strong data entry and record keeping skills
How to write a City Recorder Job Advert
Use our job advert template to write a job advert for posting on job sites and job boards. Our job advertising templates are carefully created to help you reach your audience and beat the competition to the best talent.
A job description informs the reader about a job, whereas a job advert’s main objective is to sell the job opportunity to attract as many suitable applicants possible. A job advert maybe the first touch-point a candidate has with your company so it is important to create a great impression.
Job Advertisements should enticing, so considering using short, exciting language which get the reader’s attention.
How to write a City Recorder Job Description
To write a job description, we recommend starting with a job description template from our job description library, which contains examples for 800+ positions and professions. Our job description examples include a job summary with duties and responsibilities and skills and requirements, which can be personalised for your job vacancy.
Job Description Advice - Guidance on How to Personalise a City Recorder Job Specification
The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.
Job Description Tips - Help on formatting a City Recorder Job Specification
When creating your bespoke description and advert, you should cover and promote these points:
Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.
Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.
Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.
Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.
The company's culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.
Career progression: Including the career path will entice candidates looking for career growth.
Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources.
Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.
Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.
Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.
How to Hire a City Recorder
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