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Admissions Associate Job Description

What does an Admissions Associate do?

An Admissions Associate is responsible for managing the admission process of a particular organisation or institution. Their main job is to ensure that all admission requirements are met, and all applicants are evaluated fairly and efficiently. They provide information to prospective students regarding admission procedures, and assist them in filling out applications as well as answering any questions they may have. Admissions Associates also work with other departments and groups to make sure the process runs smoothly, and they may be involved in organising events like open days and tours of the institution. Additionally, they are responsible for maintaining accurate records and files for all applicants.

Our Admissions Associate job description includes the Admissions Associate responsibilities, duties, skills, education, qualifications, and experience.

Admissions Associate Example

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If you need an example job description for an Admissions Associate download the one below, alternatively we have many other Customer Services job description samples and a job description library with over 3000 job descriptions templates that you can download for free.

What does an Admissions Associate do?

The Admissions Associate is responsible for providing administrative and operational support to the Admissions department. This includes maintaining accurate records and data, processing applications, and providing excellent customer service. The successful candidate will have strong organisational and communication skills, be comfortable working with technology, and have a good understanding of the admissions process. The Admissions Associate will be required to liaise with colleagues and external contacts, respond to queries and provide accurate information in a timely manner. The ability to work under pressure and to deadlines is essential.

Admissions Associate Role Purpose

The purpose of an Admissions Associate is to support the Admissions Office by providing administrative, organisational and customer service duties. This role involves managing the day-to-day operations of the admissions process, including processing applications, maintaining accurate records and responding to enquiries in a timely and efficient manner. The Admissions Associate will be responsible for ensuring that all administrative tasks are completed accurately and in line with the rules and regulations of the organisation. The Admissions Associate will also be required to provide excellent customer service to prospective students and their families and to ensure that all enquiries and applications are dealt with promptly and professionally. This role requires strong organisational and communication skills and an understanding of the admissions process.

Admissions Associate Role

The Admissions Associate is responsible for providing administrative support to the Admissions Office, including managing student applications, responding to inquiries, and providing customer service. They must be able to communicate effectively, have excellent organisational skills, and be able to multi-task efficiently.

Admissions Associate Duties

  • Provide guidance and advice to prospective students on the admissions process
  • Coordinate the admissions process, including administrative tasks
  • Collect and review admissions applications
  • Maintain accurate records and data related to admissions
  • Conduct school visits and attend recruitment events
  • Organise admissions-related events and activities
  • Answer queries and respond to enquiries from prospective students and their parents

Admissions Associate Requirements

  • Excellent customer service skills
  • Good organisational and communication skills
  • Ability to work on own initiative and as part of a team
  • Knowledge of admissions processes

Admissions Associate Skills

  • Excellent customer service
  • Excellent communication and interpersonal skills
  • Organisational and administrative skills
  • Accuracy and attention to detail
  • Computer literacy
  • Understanding of admissions processes

Admissions Associate Personal Traits

  • Strong interpersonal and communication skills
  • Excellent organisational and administrative abilities
  • Knowledge of relevant regulations and policies
  • Good customer service approach
  • Ability to work effectively in a team

How to write an Admissions Associate Job Advert

Use our job advert template to write a job advert for posting on job sites and job boards. Our job advertising templates are carefully created to help you reach your audience and beat the competition to the best talent.

A job description informs the reader about a job, whereas a job advert’s main objective is to sell the job opportunity to attract as many suitable applicants possible. A job advert maybe the first touch-point a candidate has with your company so it is important to create a great impression.

Job Advertisements should enticing, so considering using short, exciting language which get the reader’s attention.

How to write an Admissions Associate Job Description

To write a job description, we recommend starting with a job description template from our job description library, which contains examples for 800+ positions and professions. Our job description examples include a job summary with duties and responsibilities and skills and requirements, which can be personalised for your job vacancy.

Job Description Advice - Guidance on How to Personalise an Admissions Associate Job Specification

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

Job Description Tips - Help on formatting an Admissions Associate Job Specification

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company's culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.

How to Hire an Admissions Associate

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