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Personal Executive Assistant Job Description

We are recruiting for a Personal Executive Assistant to perform all administrative and clerical duties required by our C-level executives. Working as a Personal Executive Assistant’s your responsibilities will include recording and distributing minutes of meetings, filing reports and other administrative documents and meeting with important company associates on behalf of our C-level executives.

You should also be able to guide and mentor the clerical staff.

To be succeed as a Personal Executive Assistant, you should demonstrate strong organisational skills and ensure that all meetings run on time. Ultimately, an exceptional Personal Executive Assistant will ensure that C-level executives’ time is maximized by effectively managing their schedules.

Personal Executive Assistant Responsibilities:

  • Screen telephone calls and take messages responding to queries.
  • Arrange travel for domestic and international flights, other transportation, and accommodation for C-level executives.
  • Manage C-level executives’ personal and business diaries.
  • Coordinate meetings, conference calls, and interviews.
  • Prepare for board meetings, which includes drafting agendas, gathering and printing all necessary documents, and organizing refreshments.
  • Organising fund-raisers, staff appreciation functions, and other company events.
  • Forward or replying to emails and correspondence addressed to C-level executives.
  • Compile and submitting expense reports to C-level executives.
  • Perform personal errands for C-level executives as required.

Personal Executive Assistant Requirements:

  • 2+ years of experience as a Personal Assistant would be advantageous.
  • Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
  • Advanced typing, note-taking, recordkeeping, and organizational skills.
  • Manage internal and external correspondence.
  • Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
  • Excellent written and verbal communication skills.
  • Exceptional interpersonal skills.
  • Certification in secretarial work, office administration, or related training.

 

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