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Senior Executive Assistant Job Description

Our Senior Executive Assistant job description includes the Senior Executive Assistant responsibilities, duties, skills, education, qualifications, and experience.

Senior Executive Assistant Example


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If you need an example job description for a Senior Executive Assistant download the one below, alternatively we have many other Office Administration job description samples and a job description library with over 3000 job descriptions templates that you can download for free.

What does a Senior Executive Assistant do?

A senior executive assistant manages the administrative tasks of senior officials within an organisation. Senior executive assistants are responsible for the coordination of calendars, scheduling meetings, and acting as a liaison between management and employees.

Senior Executive Assistant Role

We are looking for a hard-working Senior Executive Assistant to support management with daily administrative duties. The responsibilities of the Senior Executive Assistant include planning meetings and organising calendars.

To excel working as a Senior Executive Assistant, you should have excellent organisational skills, be proactive, and possess a professional demeanour. Ultimately, a top-notch Senior Executive Assistant should be equipped with experience, able to tackle any task given to him or her in a timely fashion, and communicate effectively.

Senior Executive Assistant Duties

  • Previous experience as an Assistant.
  • Strong knowledge of office procedures.
  • Strong interpersonal skills.
  • Solid knowledge of office management systems.
  • Must be discrete and maintain confidentiality.
  • Outstanding organisational skills.
  • Be proactive.

Senior Executive Assistant Requirements

  • Manage and coordinate calendars.
  • Schedule appointments and events.
  • Act as a liaison.
  • Prepare reports and updating internal databases.
  • Manage travel arrangements.
  • Manage phone calls and emails.
  • Distribute internal communication.
  • Previous experience as an Assistant.
  • Strong knowledge of office procedures.
  • Strong interpersonal skills.
  • Solid knowledge of office management systems.
  • Must be discrete and maintain confidentiality.
  • Outstanding organisational skills.
  • Be proactive.

How to write a Senior Executive Assistant Job Advert

Use our job advert template to write a job advert for posting on job sites and job boards. Our job advertising templates are carefully created to help you reach your audience and beat the competition to the best talent.

A job description informs the reader about a job, whereas a job advert’s main objective is to sell the job opportunity to attract as many suitable applicants possible. A job advert maybe the first touch-point a candidate has with your company so it is important to create a great impression.

Job Advertisements should enticing, so considering using short, exciting language which get the reader’s attention.

How to write a Senior Executive Assistant Job Description

To write a job description, we recommend starting with a job description template from our job description library, which contains examples for 800+ positions and professions. Our job description examples include a job summary with duties and responsibilities and skills and requirements, which can be personalised for your job vacancy.

Job Description Advice - Guidance on How to Personalise a Senior Executive Assistant Job Specification

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

Job Description Tips - Help on formatting a Senior Executive Assistant Job Specification

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company's culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.

How to Hire a Senior Executive Assistant

Once you have selected your Job Description download it or convert it to a Job Advert. From here you can post/advertise your job across our network of job boards. If you wish to use the job description for a CV Template click through for advice and Convert to a CV

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