skip to Main Content

Medical Office Manager Job Description

How to Hire a Medical Office Manager

Once you have selected your Job Description download it or convert it to a Job Advert. From here you can post/advertise your job across our network of job boards. If you wish to use the job description for a CV Template click through for advice and Convert to a CV

Medical Office Manager Job Description

We are recruiting for a Medical Office Manager to oversee the administration of our medical practise. Working as Medical Office Manager your responsibilities will include supervising office staff, monitoring budgets and billings, ordering supplies, maintaining records, and ensuring that the day-to-day operations of our office run smoothly.

To succeed as a Medical Office Manager we expect you to have excellent organisational and time-management skills. Suitable candidates will also have strong interpersonal skills, with an affinity for customer service.

Medical Office Manager Duties and Responsibilities

  • Experience working as an office manager or administrator.
  • Familiarity with the workings of a medical practise.
  • Strong computer literacy.
  • Ability to organise budgets and billing payments.
  • Excellent organisational and time-management skills.
  • Professional appearance and demeanour.
  • Degree in Health Administration.

Medical Office Manager Skills and Requirements

  • Supervise the office staff.
  • Maintain patient and staff records.
  • Manage budgets, payrolls, and billings.
  • Schedule appointments.
  • Hire and managing non-medical personnel.
  • Order medical and office supplies.
  • Overseeing day-to-day operations of the office.
  • Greet patients and ensuring they are processed and attended to.
  • Ensure the reception area is clean and welcoming.
  • Experience working as an office manager or administrator.
  • Familiarity with the workings of a medical practise.
  • Strong computer literacy.
  • Ability to organise budgets and billing payments.
  • Excellent organisational and time-management skills.
  • Professional appearance and demeanour.
  • Degree in Health Administration.

Personalising Your Medical Office Manager Job Description Advise

The hiring process and recruiting new employees to fill your key roles requires a degree of personalisation if you are to attract the best employees in a competitive employment market. The right person for a crucial role or more senior roles will likely have other employers targeting them. As your job description will be the first point of contact, you need to nail your pitch and provide the best possible service.

When creating your bespoke description and advert, you should cover and promote these points:

Job title: This should accurately reflect the role and include keywords that top talent might be using to search for jobs.

Job duties: The day to day duties, such as administrative tasks, which vary depending on the company and inform the candidate if they can complete the role.

Technical skills: These are the hard skills required through training, such as proficiency with Microsoft Office.

Soft skills: These include the interpersonal skills and general abilities the right candidates will possess. For example, the competency to prioritise multiple tasks, handle customer queries and customer complaints, work alone, or build a good relationship with coworkers.

The company’s culture: Highlighting your company culture and values ensures employees thrive and find outstanding job satisfaction. Candidates that are not the right fit won’t waste their time completing the application process, meaning you can focus on qualified individuals and hire in a more timely manner.

Career progression: Including the career path will entice candidates looking for career growth. 

Training and development programs: Smaller companies may need employees with previous experience or provide educational assistance over internal training offered by larger organisations with more significant resources. 

Employee benefits: Compensation and benefits often fail to appear in job ads and while you may want to hold your cards close to your chest, failing to include them is a mistake. Consider answering common questions, such as working hours and paid leave. Researching the average salary for the role in these early stages will ensure you don’t waste your interviewer’s and the candidate’s time.

Skill gaps: Your company may need to bring in new skills beyond those required to complete the key role and duties. Thinking on an organisational level can be beneficial when contemplating skills diversity.

Legal requirements: Ensure your job advert and description does not ask for inappropriate or discriminatory personal details, such as age, marital status, or religion.


Back To Top